GEAR UP Office Technician

Sylvania; Elma (WA); On-site; USD 36,000 - 41,000; Part time

Benefits offered by this job

Sick leave

Personal leave

DRS retirement

Deferred compensation

Paid family medical leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

LTD

FSA/DCAP

Job summary

The GEAR UP Office Tech at Elma High School provides administrative support for GEAR UP documentation, data entry, and match collection. It assists with career and college readiness events, travel arrangements, and chaperoning/driving students as needed.

Responsibilities include data entry in the GEAR UP Portal, preparing information for staff and districts, and maintaining attendance and activity records. This role emphasizes confidentiality and regular attendance as essential functions.

Qualifications

• Requires a high school diploma or GED.
• WSP/FBI background clearance; fee paid by employee.
• Excellent oral and written communication.
• Ability to work collaboratively with students, staff, and parents.
• Ability to maintain confidentiality.
• Regular attendance is essential.
• Safety and health of students are essential.

Responsibilities

• General documentation and data entry support.
• Word processing, spreadsheets, and database work in Word and/or Google.
• Prepare and communicate information to staff, public and other districts in a professional manner.
• Collect and maintain required student, family, and staff activity records, including agendas and sign-in sheets.
• Enter participation data in the GEAR UP Portal and analyze data to support benchmarks.
• Complete monthly, quarterly, and annual GEAR UP program evaluation documentation.
• May include other supports determined by the GEAR UP Advisor or supervisor.
• Create and maintain a GEAR UP event calendar and assist with field trip logistics.

Skills

Communication skills

Confidentiality

Collaboration

Attendance

Safety awareness

Core competencies

Education

High school diploma or GED

Job description

NOTICE OF EMPLOYMENT OPPORTUNITY

The Elma School District is accepting applications for the following classified position:
2026 - 2027
Elma High School
GEAR UP Office Technician

Date Posted: 09-14-2026

Category: Classified

EESP 2025-2026 Salary Schedule Rate Range:

• $26.06 - $29.95 per hour
• Will be updated per EESP CBA Salary Schedule 2026-2027

Assignment:

• 4 hours per day
• Monday – Friday
• 180 days per year

Summary:

The GEAR UP Office Tech supports the GEAR UP program. This position provides administrative support to complete GEAR UP documentation, data entry requirements, and match collection. It will assist with career & college readiness events, travel arrangements, and assist with chaperoning and driving students to various destinations.

Benefits Include:

• Twelve (12) Days Sick Leave per school year
• Two (2) Personal Leave Days with pay per year
• Washington State Department of Retirement Systems (DRS)
• DCP - Deferred Compensation Program
• Washington Paid Family Medical Leave
• Medical; Dental; Vision; Basic Life; AD&D; LTD Insurance; FSA and DCAP

Required Qualifications:

• High school diploma or GED
• WSP/FBI fingerprint background clearance (fee paid by the employee)
• Ability to communicate positively and accurately orally and in writing
• Ability to work well and collaboratively with students, staff, and parents
• Ability to maintain confidentiality
• Documented demonstration of core competency requirements
• Regular attendance is an essential function of this position
• The safety and health of students and others are essential functions of this position

Preferred Qualifications:

• Experience with public schools or in an environment with students
• Experience with Skyward
• Proficient with planning and marketing

General Responsibilities:

• General documentation and data entry support.
• Computer skills (word processing, spreadsheet, and database) in Word and/or Google.
• Prepare and communicate information to staff, public and other districts in a professional manner
• Collect and maintain required student, family, and staff activity and participation records, including agendas, sign-in sheets, and expenditure records. Includes entering participation data in the GEAR UP Portal.
• Compile, analyze, and utilize data to best support students meeting GEAR UP benchmarks.
• Complete monthly, quarterly, and annual GEAR UP program evaluation documentation.
• May include other supports determined by the GEAR UP Advisor or supervisor.
• Create and maintain a GEAR UP event calendar to ensure work plan completion.
• Assist with field trip logistics and planning.
• May include other supports determined by the GEAR UP Advisor or supervisor

The Elma School District is an Equal Opportunity Employer. Students, families and other stakeholders are notified the district does not discriminate based on sex, race, creed, religion, color, age, national origin, sexual orientation, gender expression or identity, veteran or military status, disability, or the use of a trained dog guide or service animal in any programs or activities, and provides equal access to the Boy Scouts and other designated youth groups.

Designated to handle inquiries about nondiscrimination policies are:
504 Section Coordinator: Kathleen Gallagher, [e-mail]
Title IX Officer: Dr. Christopher R. Nesmith, [e-mail]

El Distrito Escolar de Elma es un Empleador con Igualdad de Oportunidades. Se les notifica a los estudiantes, familias y otras partes interesadas que el distrito no discrimina por motivos de sexo, raza, credo, religión, color, edad, origen nacional, orientación sexual, expresión o identidad de género, estado de veterano o militar, discapacidad, o el uso de un perro guía entrenado o animal de servicio en ninguno de sus programas o actividades, y ofrece igualdad de acceso a los Boy Scouts y otros grupos juveniles designados.

Las personas designadas para atender consultas sobre las políticas de no discriminación son:
Coordinadora de la Sección 504: Kathleen Gallagher, [e-mail]
Oficial de Title IX: Dr. Christopher R. Nesmith, [e-mail]