Clerk - AYPYN Building Coordinator

Bethel School District; Spanaway (WA); On-site; USD 1,900 - 2,400; Part time

Job summary

Bethel School District is seeking a part-time after-school program assistant to help sign in students, assist with participation, and support district activities. The role involves data entry, records maintenance, and coordinating with administrators and staff for timely program completion.

Hours are 1–2 per week and compensated at PSE Salary Schedule Level 4 ($24.11 per hour), paid via timesheets. This position supports AYPYN meetings and surveys as mandated by the U.S. Army.

Qualifications

• Ability to communicate effectively, both orally and in writing.
• Effective customer service and public relations.
• Knowledge of office procedures.
• Knowledge of the VAX system and data interpretation.
• High-level keyboarding and data entry skills.
• Ability to operate a computer and learn the operation of specific software programs.
• Ability to compose and format correspondence, reports, graphs, and charts.

Responsibilities

• Maintains a variety of program records and research; tracks records for compliance and/or completion; inputs data into computer; produces reports as requested.
• Provides program information and advice to staff members, parents, and professionals.
• Operates a computer and a variety of software packages such as word processing, spreadsheet, database, and mainframe computer applications.
• Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
• Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines.
• Provides a variety of clerical support such as typing correspondence, reports, and memoranda; maintains a calendar and makes travel and conference arrangements; creates and maintains files; performs a wide variety of office support.
• May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

Skills

Data entry

Customer service

Communication

Office procedures

Keyboarding

Data interpretation

Record keeping

Tools

VAX system

Database

Spreadsheet

Word processing

Job description

THIS POSITION IS FOR 1-2 HOURS PER WEEK.

PAY FOR POSITION: PSE Salary Schedule Level 4 - $ 24.11

HOURS WORKED WILL BE PAID VIA TIMESHEET

General Summary

Work with administration to ensure that all students attending after-school activities are signed in on the building website. Work with administration and other staff members to establish and increase student participation in after-school activities. Attend scheduled Bethel School District AYPYN meetings. Complete any and all AYPYN surveys and assignments mandated by the U.S. Army.

Essential Functions

• Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested.
• Provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service -oriented working relationship with all communication.
• Operates a computer and a variety of software packages such as word processing, spreadsheet, database, and mainframe computer applications.
• Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
• Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs.
• Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; performs a wide variety of office support.
• May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

Other Functions

• May work with auditors and/or program compliance personnel.
• May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Performs related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

Reports to assigned administrator; may receive direction from multiple program personnel.

MENTAL DEMANDS

Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.

PHYSICAL DEMANDS

Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites.

Minimum Qualifications

Education and Experience

Education, training, skills, and experience necessary to carry out the assignment, including maintaining detailed records and customer service.

Allowable Substitutions

Not applicable.

Required Knowledge, Skills And Abilities

Ability to communicate effectively, both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Knowledge of the VAX system and data interpretation. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications. Skill in correct grammar, spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence, reports, graphs, and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses/Special Requirements

Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record.

PSE UNIT AFFILIATION

Secretarial/Clerical

Wages And Benefits

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays

Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson-Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.

El Distrito Escolar de Bethel no discrimina en sus programas ni actividades por motivos de sexo, raza, etnia, color, religion, credo, nacionalidad, orientacion sexual, expresion o identidad de genero, falta de hogar, estatus migratorio o de ciudadania, discapacidad, neurodiversidad, uso de perro guia entrenado o animal de servicio, edad, condicion de veterano o militar con baja honorable. Asimismo, ofrece igualdad de acceso a los Boy Scouts y a otros grupos juveniles especificados. Los siguientes empleados han sido designados para atender consultas y quejas de supuesta discriminacion: Cumplimiento de los Derechos Civiles/Coordinadora Escolar de Inclusion de Genero, Darius Alexander, [e-mail], 253.800.2019; Coordinador del Titulo IX, Mel Boyd, [e-mail], 253.800.2029; y Coordinadora 504, Melissa Munson-Merritt, [e-mail], 253.800.2301. Todas las personas pueden ser localizadas en esta direccion 516 176th Street East, Spanaway, WA 98387. Las consultas sobre el Titulo IX tambien pueden dirigirse a la Oficina de Derechos Civiles (OCR) del Departamento de Educacion de los Estados Unidos. Para mas informacion sobre las politicas de no discriminacion y discriminacion por razon de sexo, los procedimientos de reclamacion, y sobre como comunicar una preocupacion o queja visite: www. bethelsd.org.