GCIC Specialist

Coweta County; Newnan (GA); On-site; USD 21,000 - 29,000; Full time

Job summary

Coweta County seeks an intermediate skilled administrative support professional to perform GCIC data entry and records maintenance with high accuracy and sensitivity to regulations. The role handles criminal histories, warrants, and evidence documentation under supervision, contributing to audits and compliance.

The position involves a 12-hour shift patrol rotation, requires a high school diploma or GED, and emphasizes confidentiality, data integrity, and strong communication within a law

Qualifications

• Performs data entry and records maintenance in GCIC system with sensitivity to regulations.
• Strong attention to detail and ability to handle confidential information.
• Typing speed of at least 50 WPM.
• Ability to learn and use department software applications.

Responsibilities

• Performs criminal history checks on onboarding employees.
• Enters stolen vehicles, runaway juveniles, and items with serial numbers into GCIC.
• Maintains files and prepares documentation for audits.
• Responds to inquiries and provides information as needed.
• Supports record-keeping and data validation activities.

Skills

GCIC data entry

Data entry accuracy

Typing 50 WPM

Confidential information handling

Education

High school diploma or GED

Tools

GCIC System

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Grade 8: Minimum Wage $18.10 per hour

General Definition of Work

Performs intermediate skilled administrative support work involving GCIC data entry, clerical, and records maintenance support. In compliance with applicable GCIC regulations, enters data including stolen or lost property, vehicles, missing persons, guns, and all active warrants (Magistrate, State Court, and Superior Court) into the GCIC system. Highly sensitive position, conforming to requirements overseen by the GBI. Monthly validations, reporting and other related duties as apparent or assigned. Work is performed under the supervision of the Watch Commander and/or the GCIC TAC OIC.

Q ualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Performs criminal history checks on all onboarding employees

Enters all stolen vehicles, runaway juveniles, and stolen articles with Serial #s on GCIC System

Runs criminal histories for officers, detectives, or other law enforcement personnel

Prepares all files for GCIC audit purposes

Organizes and maintains files, and clears and cancels entries in compliance with GCIC regulation

Submits LED (Law Enforcement Data) sheets of entries to the Warrant Clerk

Documents reports with NIC#s of entries (i.e. stolen vehicle, runaway juveniles, stolen articles with serial #s)

Enters all warrants submitted by personnel onto GCIC System

Maintains complete data necessary for tracking arrest warrant receipts and arrest warrant attempts and/or service by CCSO

Assists FVU modifying and/or clearing all T.P.O.’s and Conditional Bonds

Copies various digital evidence as requested by Records Division

Performs guidance and training in accordance with GCIC regulations

Responds to inquiries and search files for requested information

Ensures citations are submitted to the proper court

Assists shifts and State/District Attorney’s office regarding the preparation of case files

Enters citations, assists with RMS maintenance, and answers roll over phone calls

Encourages and promotes a culture of excellent customer service.

Knowledge, Skills and Abilities

General knowledge of federal, state, and county ordinances, and regulations governing the dissemination of criminal information as well as knowledge of Public records Law/Dissemination and Records Retention Requirements; general knowledge of records management system standard operating procedures; effective problem solver with attention to detail; strong written and oral communication skills; ability to handle confidential information with professionalism; ability to collect, organize and evaluate data and to develop logical conclusions and/or solutions; ability to learn specialized department software applications; ability to process public interagency video records request; ability to type a minimum of 50 WPM.

Education and Experience

High school diploma or GED required.

Prior GCIC experience preferred, but not required

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Favorable background history as determined by review of local, State, and Federal records.

This is a 12-hour shift patrol rotation schedule which will includes days, nights and/or weekends.