Garden Exhibit & Outreach Coordinator

Del Mar Fairgrounds; Del Mar (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Del Mar Fairgrounds is seeking an Assistant Coordinator for the Exhibits Department. The role focuses on assisting with exhibit design, educational presentations, community outreach, and program execution within the Garden Show.

You will support coordination with the Garden Show Coordinator and team, engaging with clubs, vendors, exhibitors, and fairgoers while ensuring smooth operations and compliance with rules and timelines.

Qualifications

• Ability to work collaboratively with team members and provide excellent customer service.
• Knowledge or interest in horticulture, gardening, agriculture, botany, or related fields.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Assist the Garden Show Coordinator with programming and design of exhibits, including educational presentations, community engagement, displays, and activities.
• Develop and steward community, club, professional organization, and vendor relationships to promote exhibit benefits and opportunities.
• Support the Garden Show's goals, timelines, and operational plans with the Program Supervisor and team members.
• Conduct outreach to gardening clubs, horticultural organizations, nurseries, and community groups to maintain or develop partnerships.
• Represent the Garden Show at meetings and professional organizations to promote participation and opportunities.
• Assist exhibitors with entry submissions, logistics, and guidance throughout the process.
• Coordinate judges and clerks during evaluation periods and ensure adherence to rules and procedures.
• Plan and implement programs, presentations, demonstrations, and interactive activities within the exhibit.
• Monitor supplies and equipment, initiate orders, and prepare procurement documentation.
• Assist with assembly, maintenance, and disassembly of exhibit displays and related infrastructure.
• Provide excellent customer service to exhibitors, fairgoers, judges, volunteers, and stakeholders.

Skills

Customer service

Team collaboration

Communication

Organizational skills

Multitasking

Horticulture knowledge

Public engagement

Tools

Microsoft Office

Basic database systems

Job description

Del Mar Fairgrounds is seeking an Assistant Coordinator for the Exhibits Department. The role focuses on assisting with exhibit design, educational presentations, community outreach, and program execution within the Garden Show.

You will support coordination with the Garden Show Coordinator and team, engaging with clubs, vendors, exhibitors, and fairgoers while ensuring smooth operations and compliance with rules and timelines.