Garden Show Coordinator & Exhibits Lead

Del Mar Fairgrounds; Del Mar (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Del Mar Fairgrounds seeks a dedicated Garden Show Lead to plan, develop, and coordinate a dynamic Garden Show. You will oversee exhibit design, educational programming, and community engagement to create inspiring experiences.

You will cultivate partnerships with gardening clubs, nurseries, vendors, and organizations while guiding staff and coordinating timelines, budgets, and safety protocols for engaging displays and activities.

Qualifications

• Ability to work collaboratively with diverse partners and exhibitors while delivering excellent service.
• Needing experience or knowledge in horticulture, gardening, landscaping, or related fields.
• Ability to understand and communicate garden and hardscape layouts clearly.
• Strong organizational and multitasking capabilities to manage multiple projects.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to direct temporary staff and coordinate daily activities.
• Ability to exercise sound judgment and resolve issues independently.
• Proficiency in Microsoft Office and basic database systems.

Responsibilities

• Oversee day-to-day activities of Garden Show staff and liaison with department management.
• Coordinate with supervisors and team to implement goals, timelines, and plans.
• Develop and maintain partnerships with gardening clubs, nurseries, vendors, and community groups.
• Represent the Garden Show at meetings and organizations to promote participation.
• Develop and maintain entry materials, rules, and guidelines for exhibitors.
• Coordinate Garden Show layout and communicate design plans to contractors.
• Manage exhibitor entry process, communications, and logistics.
• Coordinate judging activities and evaluation procedures.
• Plan educational presentations, demonstrations, and activities for fairgoers.
• Monitor supplies, equipment, and procurement needs.
• Coordinate installation, maintenance, and dismantling of displays.
• Provide excellent customer service to exhibitors, judges, volunteers, and attendees.

Skills

Team collaboration

Horticulture knowledge

Garden layouts

Organization & planning

Communication skills

Staff supervision

Judgment & problem-solving

MS Office & databases

Flexible hours

Tools

Microsoft Office

Database systems

Job description

Del Mar Fairgrounds seeks a dedicated Garden Show Lead to plan, develop, and coordinate a dynamic Garden Show. You will oversee exhibit design, educational programming, and community engagement to create inspiring experiences.

You will cultivate partnerships with gardening clubs, nurseries, vendors, and organizations while guiding staff and coordinating timelines, budgets, and safety protocols for engaging displays and activities.