Assistant Coordinator - The Farm

Del Mar Fairgrounds; Del Mar (CA); On-site; USD 19,000 - 30,000; Full time

Job summary

Del Mar Fairgrounds is seeking an Assistant for the Farm exhibit to help develop and deliver education, programming, and hands-on experiences for visitors. You will assist in coordinating demonstrations, youth engagement activities, and interactive displays, supporting Exhibit Coordinators in meeting goals and timelines.

The role requires strong organizational skills and exceptional customer service, with the ability to work evenings and weekends during Fair operations.

Qualifications

• Experience supporting agricultural programs, livestock operations, events, or educational programming.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Assist in executing Farm exhibit goals, timelines, and operational plans.
• Coordinate daily operations including care of plants and animals, pens, and facilities.
• Ensure compliance with health, safety, animal welfare, and biosecurity regulations.
• Help coordinate agricultural education programming, demonstrations, youth engagement, and interactive learning experiences.
• Support scheduling and coordination of presenters, exhibitors, volunteers, and staff.
• Manage supplies, procure needed items, and assist with exhibit setup and teardown.
• Provide excellent customer service to exhibitors, fairgoers, vendors, and stakeholders.
• Respond to inquiries regarding operations, programming, and participation opportunities.
• Maintain digital and physical records using department IT systems.

Skills

Team collaboration

Customer service

Organizational skills

Interpersonal communication

Flexible hours

Tools

Microsoft Office

Database systems

Job description

Job Overview

Assists the Exhibit Coordinator with the development and implementation of education, programming, and design for The Farm exhibit, including agricultural education presentations, hands‑on demonstrations, guest engagement activities, and interactive displays.

Duties include, but are not limited to the following:

• Support the Program Supervisor, Exhibit Coordinator, and team members in executing the Farm’s goals, timelines, and operational plans.
• Supports the Program Supervisor and Exhibit Coordinator in executing exhibit goals, operational plans, timelines, and budgets.
• Assists in coordinating daily operations, including watering of plants and animals, cleaning of pens and facilities, trash pick‑up, and more duties as needed.
• Ensures compliance with applicable health, safety, animal welfare, and biosecurity regulations and protocols.
• Helps coordinate and implement agricultural education programming, including demonstrations, presentations, youth engagement activities, and interactive learning experiences.
• Supports scheduling and coordination of presenters, exhibitors, volunteers, and staff.
• Monitors and manages livestock‑related supplies, feed, equipment, and facility needs; initiates orders and prepares procurement documentation as required.
• Assists with the assembly, maintenance, and disassembly of livestock areas, horticulture areas, pens, equipment, signage, and exhibit infrastructure.
• Provides excellent customer service by interacting professionally with exhibitors, fairgoers, vendors, and stakeholders.
• Responds promptly and accurately to inquiries regarding operations, programming, and participation opportunities.
• Maintains organized digital and physical records using established department IT systems.
• Attends required in‑person meetings and virtual conferencing sessions.
• Works safely in office and agricultural environments and utilizes appropriate personal protective equipment (PPE).
• Acts ethically and always represents the Fair and Department in a professional manner.

Qualifications

• Ability to work collaboratively with team members; excellent customer service skills; follows oral and written instructions.
• Experience supporting agricultural programs, livestock operations, events, or educational programming preferred.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication abilities.
• Customer service experience.
• Proficiency in Microsoft Office and basic database systems.
• Ability to work flexible hours, including evenings and weekends, especially during Fair operations.

Working Conditions

• Indoor work includes periods of sitting, using a computer and other office equipment.
• Outdoor work includes exposure to weather conditions and fluctuating temperatures.
• Exposure to farm animals, dust, dirt, and unpleasant odors.
• Moderate physical exertion includes walking, standing, squatting, bending, and lifting to 50 lbs.
• Schedule includes all Fair dates, and may include nights, weekends, and holidays.