Gallery Visitor Services & Programs Coordinator

Purdue University; West Lafayette, Northern (IN, KY); Hybrid; USD 38,000 - 51,000; Full time

Job summary

Purdue University is seeking a Visitor Services & Administration Coordinator for Purdue Galleries to support exhibitions, public engagement, and daily operations. The role connects visitors, artists, students, and the community, overseeing visitor services, public programs, and outreach while managing essential administrative tasks for successful gallery operations.

This limited-term, 18-month position involves coordinating events, travel for visiting artists, and payments, with a focus on

Qualifications

• Bachelor’s Degree in art history, art education, communications, museum studies, or related field.
• One year of experience in a museum, cultural center, or related institution.

Responsibilities

• Supervise student gallery attendants, including recruitment, onboarding, training, scheduling, payroll processing, and performance support.
• Lead visitor services operations to ensure a welcoming, engaging, and positive experience for all gallery visitors.
• Manage public outreach and communications, including website updates, social media content, press releases, community calendar submissions, and newsletters.
• Coordinate and support public programs, educational activities, special events, artist talks, and community engagement initiatives.
• Serve as a liaison with campus and community partners to strengthen relationships and increase awareness of Purdue Galleries programming.
• Oversee facility rental requests and coordinate logistics for gallery events and external functions.
• Manage administrative activities related to exhibitions, including preparing exhibition paperwork, contracts, and artist/lender agreements.
• Arrange travel logistics and coordinate accommodations for visiting artists and exhibition participants.
• Process artist and lender payments and assist with exhibition-related financial transactions.
• Coordinate staffing and operational support for exhibitions, programs, and special events.
• Maintain organizational records, schedules, and documentation to support gallery operations and compliance.
• Collaborate with gallery leadership and team members to ensure exhibitions and programs are executed successfully and align with strategic goals.

Skills

Organization

Project management

Communication

Relationship building

Social media

Adobe design software

MS Office

Education

Bachelor’s Degree in related field

Tools

Adobe Photoshop/Design software

Front-end website design

MS Office

Job description

Purdue University is seeking a Visitor Services & Administration Coordinator for Purdue Galleries to support exhibitions, public engagement, and daily operations. The role connects visitors, artists, students, and the community, overseeing visitor services, public programs, and outreach while managing essential administrative tasks for successful gallery operations.

This limited-term, 18-month position involves coordinating events, travel for visiting artists, and payments, with a focus on