Funeral Home Administrative Assistant

Foundation Partners Group; Chico (CA); On-site; USD 36,000 - 54,000; Full time

Job summary

Foundation Partners Group is seeking an Administrative Assistant to provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

Responsibilities include phone etiquette, proficiency with Microsoft Office, attention to detail, close accounts when appropriate, and assisting with funeral service deliverables and inventory management.

Qualifications

• High school diploma or the equivalent.
• Minimum three years of work experience in a small business office environment.
• Funeral industry experience is a plus.

Responsibilities

• Answer phones, greet families, and direct inquiries.
• Schedule appointments and manage office communications.
• Create and proof correspondence, and perform data entry.
• Monitor accounts, deposits, and receivables; manage inventory.
• Ensure cremation permits, death certificate filings, and related documents are completed.
• Maintain neat office area and reorder supplies.
• Participate in weekly updates and monthly/quarterly administrative processes.

Skills

Phone etiquette

Strong communication

Data entry accuracy

Team collaboration

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

What You Will Do

• Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly.
• Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed.
• Clear Communicator: Strong communication and grammatical skills, with the ability to proof work.
• Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory.
• Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly.
• Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed.
• Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes.

What We Require

• High school diploma or the equivalent
• Minimum three years of work experience in a small business office environment -- funeral industry experience a plus
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Able to use and learn multiple computer software, systems, and other office equipment
• High attention to detail and accuracy, with excellent follow-up skills
• Able to establish and maintain effective internal and external work processes

Foundation Partners Group

transform funeral care through innovation and service.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled