Fundraising Operations Coordinator

Talentify; Gettysburg (Adams County); On-site; USD 42,000 - 56,000; Full time

Job summary

The Administrative Coordinator in the College Advancement division provides administrative and operational support to Leadership Giving, Gift Planning, Donor Relations and Stewardship, College Grants, and the Assistant Vice President for Development. This role collaborates with about 15 staff members to advance fundraising and donor engagement goals.

Daily tasks include preparing gift acknowledgments, data exports, mailings, event RSVPs, budget-related tasks, and calendar coordination.

Qualifications

• Experience supporting multiple departments within an office setting.
• Strong organizational and time-management abilities.
• Professional conduct and handling of confidential information.
• Excellent communication and collaboration across teams.

Responsibilities

• Prepare and print gift acknowledgment letters for leadership-level and athletics donors.
• Assist with data retrieval, exports, and database-related projects and reports.
• Export mailing lists, perform mail merges, and coordinate mailings (digital and traditional) for prospects and donors.
• Serve as the primary contact for guests attending Donor Relations and Stewardship events. Record RSVPs, dietary restrictions, and accessibility needs into the database (Slate).
• Prepare check requests and process invoice payments.
• Monitor purchasing needs and assist with budget-related administrative tasks.
• Schedule meetings and coordinate calendars for department leaders as needed.
• Reserve meeting rooms and coordinate virtual meeting arrangements.

Skills

Organizational skills

Time management

Communication

Teamwork

Independent work

Tools

Slate

Job description

The Administrative Coordinator in the College Advancement division provides administrative and operational support to Leadership Giving, Gift Planning, Donor Relations and Stewardship, College Grants, and the Assistant Vice President for Development. This role collaborates with about 15 staff members to advance fundraising and donor engagement goals.

Daily tasks include preparing gift acknowledgments, data exports, mailings, event RSVPs, budget-related tasks, and calendar coordination.