Fundraising Events Specialist

Prevail; Noblesville (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Prevail is seeking a Fundraising Events Specialist in Noblesville, IN to lead planning and execution of special and third-party fundraising events. You will coordinate with volunteers, sponsors, vendors, and internal teams, driving campaigns to maximize attendance and revenue.

The role includes marketing support, donor stewardship, and data entry while maintaining event records and performance metrics. A Bachelor’s degree in a related field is preferred, with strong computer and communication

Qualifications

• Bachelor’s Degree in events management, marketing, business, fundraising or related field; knowledge of community resources.
• Proficiency with Outlook, Word, Excel, CanvaPro, WordPress, social media, event software, and donor databases.

Responsibilities

• Own planning and execution of fundraising events from concept to post-event follow-up, coordinating timelines, budgets, and volunteers.
• Develop and maintain relationships with third-party event organizers and provide fundraising resources and materials.
• Identify and secure event sponsors and manage sponsorship benefits and donor stewardship before, during, and after events.

Skills

Fundraising knowledge

Event planning

Communication

Education

Bachelor’s Degree in events management, marketing, business, fundraising or related field

Tools

Outlook

Word

Excel

Canva Pro

WordPress

Social media platforms

Event software

Donor database management

Job description

Organization

Prevail, Inc.

Position

Fundraising Events Specialist

Location

Noblesville, IN

Type

Full-Time

Job Summary

The Fundraising Events Specialist is responsible for planning, coordinating, and executing the organization’s special events and third-party fundraising events. This position owns the events from concept through completion and serves as a key liaison to event committees, volunteers, sponsors, vendors, and internal teams. They also solicit and steward sponsors and donors connected to special events. The Fundraising Events Specialist also supports and coordinates event-related marketing and communications to maximize attendance, engagement, fundraising, and overall event success.

Key Areas of Responsibility

• Fundraising Events

  Own the planning and execution of special events and fundraising experiences from initial concept through post-event follow-up. including Gala (August), Bowl-a-thon (February), Fashion Show (May), Spotlight on Art (November), and other fundraising events. Develop in coordination with the Director of Advancement the event timelines, fundraising goals, event budgets, work plans, and project plans. Coordinate event logistics including venues, catering, décor, entertainment, registration, signage, rentals, permits, contracts, licenses, and other event needs. Serve as the primary point of contact for vendors and external event partners. Coordinate event-day logistics and troubleshoot issues to ensure a positive experience for guests, volunteers, sponsors, and partners. Conduct post-event evaluations and prepare reports identifying successes, challenges, and opportunities for improvement. Maintain accurate event records, calendars, contact lists, sponsorships, budgets, other documentation, and other key performance indicators. Cross-train on operational and administrative functions that support the work of the development team and provide backup support as needed, including gift acknowledgments, invoicing, campaigns, and other CRM related data entry.

• Third Party Events

  Develop and maintain relationships with individuals, businesses, community organizations, and groups hosting third-party fundraising events. Provide event organizers with fundraising resources, guidelines, promotional materials, and support. Ensure third-party events align with organizational policies, branding, and fundraising. Track third-party event activity, revenue, expenses, and outcomes.

• Donor Engagement

  Assist with identifying and securing event sponsors and in-kind donations. Coordinate sponsorship fulfillment and ensure sponsors receive agreed-upon benefits and recognition. Assist with donor and sponsor stewardship before, during, and after events. Manage all gift acknowledgment letters for sponsors, ticket purchases, day-of-event donations, and in-kind event donations. Support the overall fundraising team with additional projects and initiatives as needed.

• Marketing

  Design all event materials, including sponsorship packets, email campaigns, event websites, print mailings, day-of marketing materials, signage, and other event communications. Manage all event related content on agency website, event website, and social media channels. Collaborate with media partners for coverage of events including event attendance, features, and press releases. Collaborate with the developmental team on event promotion, including email campaigns, social media promotion, website updates, printed materials, signage, and other event communications.

• Volunteers

  Coordinate with the development team to recruit, engage, and support event committee members and volunteers. Schedule and facilitate committee meetings and provide members with the information and resources needed to meet fundraising and event goals. Develop strong working relationships with event committee chairs, including coordinating committee meetings and preparation of committee agenda and minutes.

Qualifications and Work Experience

Bachelor’s Degree in events management, marketing, business, fundraising or related field or demonstrated knowledge of resource development. This includes a knowledge base of community resources such as private and public grant sources, etc. Must have computer experience including: Outlook, Word, Excel, CanvaPro, WordPress, social media platforms, event software, and donor database management. Preferred 2 years of experience in similar environment. Individual must have demonstrated knowledge of events management, marketing, public relations, donor relations, and resource development.

Competitive compensation package including employer paid medical, dental, vision, life, short & long term disability, paid time off, and paid holidays.