Events Manager

Planned Parenthood Mar Monte; San Jose (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Planned Parenthood Mar Monte seeks an experienced fundraising events leader to drive strategy, manage teams, and oversee c3 and c4 campaigns. You will coordinate with consultants, vendors, and volunteers to deliver high-impact events that meet budgets and compliance standards.

The role requires five years of nonprofit fundraising experience, strong communication, and budget management skills, with the ability to navigate a fast-paced, high-stress environment and travel as needed.

Qualifications

• Minimum of five years fundraising experience in a non-profit setting.
• Excellent oral and written communication, presentation and interpersonal skills.
• Outcome-driven, with the ability to respond to changing circumstances and priorities.
• Proficient in Microsoft Office; database experience a plus.

Responsibilities

• Lead the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.
• Develops and meets measurable event goals aligned with departmental and strategic goals.
• Create and manage event budgets, reporting, and post-event analysis.
• Serve as key member of event committees.
• Supervise Events Specialist and Event Associate positions.
• For c4 events, create reports that conform with proper campaign contribution compliance regulations.
• Manage event talent, honorees, and outside consultants.
• Collaborate with Event Consultant on signature events to ensure clear division of evolving roles.
• Lead signature event meetings in close collaboration with the Event Consultant.
• Create and manage departmental events calendar.
• Review and approve vendor contracts from business perspective.
• Ensure timely insurance and payment of vendors.
• Collaborate with Safety & Security Team to ensure event safety.
• Create individual and corporate sponsorship packages for events.
• Track event payments in online system and liaise with finance to ensure timely payment.
• Assist in the recruitment and management of events volunteers.
• Assist with on-site production, setup and cleanup for events as necessary.
• Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team.
• Works with/supervises volunteers/interns as applicable.
• Performs other duties as assigned.

Skills

Oral communication

Written communication

Presentation skills

Interpersonal skills

Tools

Microsoft Office (Word, Excel, PowerPoint)

Database experience

Job description

• Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.
• Develops and meets measurable event goals (key performance indicators) in alignment with departmental and strategic goals
• Create and manage event budgets, reporting, and post-event analysis
• Serve as key member of event committees
• Supervise Events Specialist and Event Associate positions
• Adhere to affiliate policies, procedures and practices
• For c4 events, create reports that conform with proper campaign contribution compliance regulations
• Manage event talent, honorees, and outside consultants
• Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities
• Lead signature event meetings in close collaboration with the Event Consultant
• Create and manage departmental events calendar
• Review and approve vendor contracts from business perspective
• Ensure timely insurance and payment of vendors
• Ensure collaboration with the Safety & Security Team to ensure event safety
• Create individual and corporate sponsorship packages for events
• Track event payments in online system and liaise with finance to ensure timely payment
• Assist in the recruitment and management of events volunteers
• Assist with on-site production, set up and clean up for events as necessary
• Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team
• Works with/supervises volunteers/interns as applicable.
• Performs other duties as assigned.

Qualifications

Ability to perform the duties described above. A typical means of acquiring those abilities would be:

• Minimum of five years fundraising experience in a non-profit setting.
• Excellent oral and written communication, presentation and interpersonal skills
• Outcome-driven, with the ability to respond to changing circumstances and priorities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) required. Database experience a plus.

Requirements

• Knowledge of professional practices and theories of fundraising.
• Supervisory and team building skills
• Ability to prepare budgets, plans and financial reports.
• Extremely organized, precise, and detail-oriented
• Demonstrated ability to manage multiple projects simultaneously.
• Excellent decision-making, priority-setting and organizational skills.
• Ability to work in high stress environment.
• Familiarity with fundraising software.
• High energy, flexibility, demonstrated creativity
• Ability to take direction and work as a team member, while maintaining a positive outlook under pressure.
• Excellent and effective writing, proofreading, and verbal communication skills.
• Ability to relate professionally to major donors, staff and the public and to collaborate with diverse groups.
• Ability to maintain confidentiality.
• Availability to work nights, weekends, and travel as needed.