Events Manager

Theuniversityunion; Cleveland (OH); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Providence House seeks a full-time events manager in Cleveland to plan and execute fundraising events with a focus on strategy, budgeting, vendor coordination, and donor relations. The role supports the Marketing & Communication Director and Donor Relations Director, with evening/weekend availability.

Hybrid schedule includes East Campus on-site Tue-Thu and remote Mon & Fri. The ideal candidate has 5+ years in nonprofit events, a bachelor's in hospitality or related field, and proficiency with

Qualifications

• Bachelor’s degree in hospitality or related field, or equivalent experience.
• Minimum 5 years of event management experience, nonprofit preferred.
• Proven success in soliciting event sponsorships, donations and ticket sales.
• Proficient with Microsoft Office, Adobe/Canva.
• Evening and weekend availability required.

Responsibilities

• Plan and execute Providence House events from strategy to post-event evaluation.
• Lead budgeting, revenue goals, and expense tracking with Directors.
• Manage digital fundraising platforms and registrations (Raiser’s Edge, GiveSmart, Square).
• Coordinate vendor selection, contracts, and invoicing.
• Oversee volunteer coordination and event staffing.
• Develop marketing collateral, scripts, and guest communications.
• Maintain relationships with corporate partners and donors.

Skills

Event planning

Budgeting

Donor relations

Communication

Team coordination

Education

Bachelor's degree in hospitality or related field

Tools

Raiser’s Edge

GiveSmart

OneCause

Square

Job description

• Location 11801 Buckeye Road,Cleveland, OH, 44120,United States
• Base Pay $65,000.00 - $75,000.00 / Year
• Job Category Admin - External Relations
• Employee Type FT Exempt
• Required Degree 4 Year Degree
• Manage Others No

Reports to:

Marketing & Communication Director

Major Functions:

Manages planning and execution of all internal and external Providence House fundraising events

Location:

Hybrid, East Campus Tuesday-Thursday, Remote Monday & Friday

Requirements

Providence House Events:

• Manage and execute all facets of Providence House events from beginning to end, including event strategy, event planning and production, fundraising elements including auctions, raffles, etc., entertainment, general meeting planning, site selection and venue management, food/beverage management, all event operational logistics, and post-event survey and evaluation
• Lead all event financial/budget management including setting detailed revenue and expense goals with Marketing & Communication Director and Donor Relations Director, monitoring donations, sponsorships, and purchases and keeping updated records to report activity, creating and following up on invoices, executing post-event reconciliation and updates to the CRM
• Manage all event digital fundraising platforms (i.e. event module in Raiser’s Edge, GiveSmart, Square, etc. and track all registrations, sponsorships, budgets and other data input for events
• Lead event solicitation and follow-up, including pulling queries in Raiser’s Edge for mailing lists, event donations and sponsorships with oversight from the Donor Relations Director and Marketing & Communication Director
• Develop event thematic elements and support creation of event marketing collateral including content and design, script and presentation management, and event sponsorship and guest ticket solicitation and mailing, with oversight from Marketing & Communication Director and Donor Relations Director
• Manage all Corporate Partner event-related benefits in conjunction with the Donor Relations Director to ensure proper stewardship and engagement.
• Establish and adhere to special event timelines. Collaborate with team members or third-party hosts to ensure deliverables, including marketing production schedules for invitation, signage, digital promotion, staff/volunteer coordination, logistics, etc.
• Identify and manage vendors and negotiation of event-related contracts, overseeing invoicing to vendors.
• Oversee event volunteer outreach, scheduling, training and job descriptions for volunteer roles at all major events
• Manage inventory, care and usage of all event materials including banners, tent, tables, chairs, decorations, display items, giveaways, etc.
• Remain current on trends, resources, and information related to events and fundraising, make recommendations and implement as appropriate

Third Party & Point of Sale Fundraisers:

• Act as the primary contact for all third-party hosted events, speaking engagements, and point of sale fundraisers, support logistics, promotion, display, and/or representation as needed
• Manage outreach, external fundraising and speaking engagement opportunities and inquiries, including solicitation, scheduling on appropriate calendars, arranging staffing and preparation of materials
• Develop and maintain relationships with local businesses and regularly solicit for opportunities for external fundraisers
• Assist with scheduling, coordination and staffing of Done in a Day Volunteer Projects
• Track and reconcile all third-party and point of sale revenue, including adhering to budget goals and timeline

General Duties:

• Represent Providence House at events, speaking engagements, conferences, meetings, etc. as assigned
• Undertake other projects as requested by the President & CEO and External Relations Directors
• Strive to be culturally competent and supportive of diversity in both service to clients and through professional interactions.

Summary

Qualifications:

• Bachelor’s degree in hospitality or a related field, or equivalent work experience in sales or fundraising
• Minimum of 5 years of event management experience – preferably in the nonprofit sector
• Proven success in soliciting and securing event sponsorships, donations, and ticket sales
• Proficient in Microsoft Office applications, Adobe, Canva
• Experience with event management platforms (OneCause, GiveSmart, etc.) preferred
• Must be able to accommodate evening and weekend responsibilities
• Valid State of Ohio Driver’s License and reliable transportation required
• Must pass Background Check and Drug Screen

• Excellent Verbal and Written Communications
• Strong Interpersonal Abilities and Collaborative Relationship-Building
• Exceptional Time Management
• Critical Thinking and Ability to Establish Reasonable Conclusions and Recommendations
• Adaptability and Flexibility
• Process Focused and Detail Oriented
• High-Level Integrity and Ethical Conduct
• Analysis and Problem-Solving Skills
• Developing and Managing Event Forecasts and Budgets

Physical Requirements:

Candidate must be able to lift 40 pounds without restriction, bend at the waist, grasp, handle, and lift weight overhead, and have mobility in sitting, kneeling, crawling, and running which is required in daily course of work activities.

Position Type/Expected Hours of Work:

This is a full-time, exempt position. Typical hours of work and days are Monday through Friday, 9 am to 5 pm. Evening and weekend work required.

This job operates in a professional office environment. In order to successfully perform the essential functions of the job, this role routinely uses standard office equipment not limited to but including computers, phones, printer/copier/scanner fax machine, and surveillance cameras.

Equal Employment Opportunity Statement:

Providence House is committed to promoting a diverse environment and is proud to provide equal employment opportunities to all individuals regardless of their race, color, religion, creed, gender, age, sexual orientation, national origin, disability, marital status, veteran status, genetic information or any other characteristic protected by federal, state, or local law. In addition, reasonable accommodations for qualified individuals with disabilities may be made to perform the essential functions of the job.