Fundraising Events Manager

HomeAid National Capital Region; Chantilly, Northern (VA, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Prescription Drug coverage

Short Term Disability

Long Term Disability

Life Insurance

Paid time off

Professional development

37.5h week

Job summary

HomeAid National Capital Region is seeking an experienced Events Coordinator to lead the planning and execution of key fundraising events, including an annual Gala & Auction, as well as other programs. The role emphasizes event management, volunteer coordination, and collaboration with the VP of Fundraising and Communications.

You will oversee budgets, procurement, marketing, and post-event reporting while supporting multiple events throughout the year.

Qualifications

• Minimum five years’ experience with a nonprofit organization in fundraising, marketing, and special events.
• Bachelor’s degree required.
• Highly organized, able to multi-task in a fast-paced work environment with attention to detail.
• Comfortable with delegation and working with volunteers.
• Excellent written and oral communications skills; concise and effective.

Responsibilities

• Manage full production and planning of annual Gala & Auction events, including committee administration, procurement, volunteers, on-site support, and post-event marketing and financial reconciliations.
• Plan and organize other annual events (BBQ, Golf Tournament, Top Golf) including volunteer recruitment and on-site activities.
• Coordinate staff volunteers and logistics for third-party events.
• Create and maintain event reports (Registration, Sponsorships, Procurement, advertising).
• Manage event budgets as part of the organizational budget and apply metrics to outcomes.

Skills

Nonprofit fundraising

Event planning

Volunteer management

Communication skills

Time management

Education

Bachelor's degree

Tools

DonorPerfect

WordPress

Constant Contact

Canva

EventGives

Job description

Reports to: HomeAid National Capital Region VP of Fundraising and Communications

Compensation and Benefits: We offer insured benefits of Medical, Dental, Vision, Prescription Drug, Short Term Disability, Long Term Disability, and Life Insurance at no cost to the employee (family members can be added to the plan at employees’ cost). We offer a flexible work environment including a 37.5 hour work week, Paid-Time-Off, and professional development opportunities.

Primary Responsibilities:

Event Coordination & Planning

• Manage full production and planning of annual Gala & Auction event
  • Oversee Committee Administration Efforts: Which will include scheduling committee meetings and preparing meeting materials; encouraging and supporting the committee to meet event financial and attendance goals, manage and track all procurement items for the Silent Auction; manage volunteers and provide on-site support during event; manage all pre & post-event marketing, acknowledgments and financial reconciliations. Work in collaboration with event Auctioneer to fully manage Registration Software.
• Plan and organize all other annual events such as the Builder & Friends BBQ, Golf Tournament and Top Golf Event; which includes, but is not limited to; recruiting volunteers to assist in planning and on-site activities as needed; provide support on-site for events and coordinate on-site responsibilities for staff. Managing all logistics and marketing pre and post event. Handling all registration and assisting the CEO with all administrative sponsorship needs.
• Coordinate staff volunteers and assist with any logistics needed for several third-party events throughout the year
• Create and maintain event reports including Registration, Sponsorships and Procurement items, advertising and other reports as needed
• Responsible for preparing as well as managing all event specific budgets as part of the greater organizational budget
• Applying metrics to event outcomes to allow us to continue appropriate growth and make changes as needed.
• Manage, prepare and schedule all marketing and promotion of HomeAid events
• Arrange for and manage vendor services for all events. Serve as the point-of-contact for all HomeAid events
• Update database and event spreadsheets with all relevant information such as attendee registration, sponsors, and other data from event
• Other event responsibilities may be assigned

Community Engagement

• Plan and grow our Builders for Babies.
• Coordinate all logistics pertaining to this event including warehouse space, partner outreach, delivery, ordering supplies etc.
• Manage and execute all marketing and promotion for the Builders for Babies program.
• Recruit, manage and retain volunteers as it pertains to this program

Travel:

• Attend all HomeAid events, third party events, and other events as needed.
• Visit event sites as needed.
• Other local travel to pick up items and for meetings as needed.

QUALIFICATIONS AND SKILL REQUIREMENTS:

• Understanding and passion for HomeAid’s mission.
• Minimum five years’ experience with a nonprofit organization in the areas of fundraising, marketing, and special events. Higher Education/bachelor’s degree required.
• Must be highly organized, and able to multi-task in a fast-paced work environment with attention to detail.
• Must be comfortable with and proficient in delegation of tasks and working with volunteers.
• Excellent written and oral communications skills; must be proficient and concise
• Must be willing and able to make brief presentations and/or speak in front of small groups.
• Must be able to work on your own with little supervision.
• Experience leading volunteers and committee members
• Highly organized, able to manage own time in an efficient manner, intuitive and detail oriented
• Must have a positive attitude and be a team player.
• Ability to relate to people from various backgrounds, experiences, and professions.
• Ability to be flexible and adapt to a changing schedule of activities.
• Considerable computer proficiency (Microsoft Office Suite and internet searches) including use of DonorPerfect or similar fundraising database; familiarity with WordPress, Constant Contact, Canva and EventGives or similar also desirable.
• Must be available to work some evenings and weekends, as needed to attend events.
• Must demonstrate initiative, superb attitude, and dedication to serving all stakeholders.

This is a great opportunity for someone who enjoys a fast-paced work environment, is able to manage multiple projects at one time, and wants to gain valuable experience in the local non-profit community. HomeAid provides a unique opportunity for someone to play a direct role in helping us serve the thousands of homeless families and individuals in the DMV while working in a fun, exciting and supportive environment.