Fund Administration Board Corporate Secretary / Paralegal

Deutsche Bank; New York (NY); Hybrid; USD 66,000 - 121,000; Full time

Job summary

An established industry player is seeking an Assistant Corporate Secretary to join their Fund Administration team. In this role, you will coordinate board meetings, prepare legal documentation, and maintain corporate records. This position offers the opportunity to work in a dynamic environment, supporting a diverse team committed to making a positive impact. With competitive compensation and a range of benefits, you’ll be empowered to develop your skills and contribute to meaningful projects that shape the future of investing. Join a company that values innovation and teamwork, and invest in your career today.

Benefits

Competitive Salary and Matched 401K Savings Plan

Health & Life Insurance Plans

Generous parental leave packages

Travel insurance

Corporate volunteering opportunities

Qualifications

• Strong communication skills across all organizational levels.
• Detail-oriented with excellent organizational capabilities.
• Experience in corporate secretarial tasks preferred.

Responsibilities

• Coordinate meetings for U.S. legal entities and fund boards.
• Draft documents for board meetings and follow-ups.
• Maintain corporate records and respond to inquiries.

Skills

Excellent written and verbal skills

Highly organized and detail-oriented

Ability to work in a fast-paced environment

Proficient in Microsoft Word, PowerPoint, Excel

Prior drafting experience

Job description

Title : Assistant Corporate Secretary (Fund Administration Specialist)

Location : New York

Job Code : #LI-LV2 #LI-02

About DWS :

Today, markets face a whole new set of pressures - but also a whole lot of opportunity too. Opportunity to innovate differently. Opportunity to invest responsibly. And opportunity to make change.

Join us at DWS, and you can be part of an industry-leading firm with a global presence. You can lead ambitious opportunities and shape the future of investing. You can support our clients, local communities, and the environment.

We're looking for creative thinkers and innovators to join us as the world continues to transform. As whole markets change, one thing remains clear; our people always work together to capture the opportunities of tomorrow. That's why we are 'Investors for a new now'.

As investors on behalf of our clients, it is our role to find investment solutions. Ensuring the best possible foundation for our clients' financial future. And in return, we'll give you the support and platform to develop new skills, make an impact and work alongside some of the industry's greatest thought leaders. This is your chance to achieve your goals and lead an extraordinary career.

This is your chance to invest in your future.

Read more about DWS and who we are here.

Team / Division Overview

The Fund Administration and Legal Entity Governance team is responsible for overseeing all aspects of the Board meeting processes for the U.S. legal entities and fund boards. The team members act as Corporate Secretaries of such legal entities and fund boards, providing Board and Committee support along with other administrative responsibilities.

As a / an Assistant Corporate Secretary, you will (be) :

• Responsible for the coordination of meetings held by the U.S. legal entities and fund boards, oversight and preparation of all board meeting materials, and maintenance of corporate and fund records
• Drafting routine documents for preparation of board meetings and post-meeting follow ups
• Coordinating meeting materials with responsible parties
• Responding to inquiries and document production requests from internal and external parties, including regulators
• Preparation of all legal entity documentation, corporate filings, and maintenance of legal entity databases
• Facilitating Board member compensation
• Maintenance of team policies and procedures

We are looking for :

• Excellent written and verbal skills to effectively communicate across all levels of the organization
• Highly organized and detail oriented in order to maintain all trackers, calendars and deliverables
• Ability to work in a fast paced, deadline driven environment
• Proficient in use of Microsoft Word / PowerPoint / Excel
• Prior drafting experience and / or corporate secretarial background will be preferred
• Strong team culture

What we'll offer you :

At DWS we're serious about diversity, equity and creating an inclusive culture where colleagues can be themselves sand it's important to us that you enjoy coming to work - feeling healthy, happy and rewarded. At DWS, you'll have access to a range of benefits which you can choose from to create a personalized plan unique to your lifestyle. Whether you're interested in healthcare, company perks, or are thinking about your retirement plan, there's something for everyone.

The salary range for this position in New York is $66,000 - $121,000. Actual salaries may be based on a number of factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.

Some of our core benefits :

• Competitive Salary and Matched 401K Savings Plan
• Physical and Mental Health Well-Being benefits including (but not limited to) Health & Life Insurance Plans and the support of trained Mental Health First Aiders
• Family friendly benefits including generous parental leave packages (supporting all variations of family set-ups), to healthcare plans and travel insurance
• The opportunity to support our CSR strategy which is focused on combatting climate change & achieving greater social justice. You can make donations to our partnered organizations or take part in corporate volunteering opportunities in your local communities by providing on hand support.

DWS' Hybrid Working model is designed to find the right balance between in-person collaboration and engagement in the office, which is core to our working culture, and working from home. Each business group varies on the split between time spent in the office and at home, but this will be discussed and made clear as part of your application and interview process. We will continue to review and evolve our working environments and methods to ensure that we are working in the best way possible for our people.

If you require any adjustments or changes to be made to the interview process for any reason including, or related to a disability or long-term health condition, then please contact your recruiter and let them know what assistance you may need. Examples of adjustments include providing a change to the format of the interview, or providing assistance when at the DWS office. This will not affect your application and your recruitment team will discuss options with you.

Privacy Statement

The California Consumer Privacy Act outlines how companies can use personal information. Click here to view DWS' Privacy Notice.

We are an Equal Opportunity Employer - Veterans / Disabled and other protected categories. Click these links to view the following notices : EEOC Know Your Rights; Employee Rights and Responsibilities under the Family and Medical Leave Act; Employee Polygraph Protection Act and Pay Transparency Nondiscrimination Provision.