FullCharge Bookkeeper Accounting Specialist

Scale Warehouse and More; Easton (Northampton County); On-site; USD 45,000 - 55,000; Full time

Job summary

Scale Warehouse and More is seeking a Full-Charge Bookkeeper / Accounting Specialist to own the day-to-day accounting. You will handle AP/AR, reconciliations, month-end close, and coordination with the owner, maintaining accurate books for year-end reporting.

This on-site role in Easton, PA requires strong QuickBooks Desktop expertise, attention to detail, and independence in managing accounting records and processes.

Qualifications

• Significant hands-on experience with QuickBooks Desktop.
• Experience managing both Accounts Payable and Accounts Receivable.
• Strong bank reconciliation experience.
• Strong credit card reconciliation experience.
• Experience with month-end close.
• General ledger knowledge.
• Experience preparing journal entries.
• Strong Excel skills.
• Strong attention to detail.
• Excellent organizational skills.
• Ability to investigate and resolve discrepancies.
• Ability to work independently.
• Ability to prioritize work and meet deadlines.
• Confidence communicating directly with ownership.

Responsibilities

• Manage the company’s day-to-day accounting functions, including AP/AR.
• Enter and review vendor bills and process payments.
• Apply customer payments and monitor receivables.
• Perform reconciliations for bank and credit cards.
• Prepare journal entries and maintain GL.
• Assist with month-end and year-end close.
• Coordinate with outside CPA and maintain documentation.
• Maintain organized financial records and schedules.

Skills

QuickBooks Desktop

Accounts Payable

Accounts Receivable

Bank reconciliations

Credit card reconciliations

Month-end close

General ledger knowledge

Journal entries

Excel

Attention to detail

Organizational skills

Independent work

Job description

Job Description

Job Description

Full-Charge Bookkeeper / Accounting Specialist

** Scale Warehouse and More | Easton, PA**
** Full-Time | On-Site**
** Compensation: Approximately $50,000 annually**

Scale Warehouse and More is seeking an experienced Full-Charge Bookkeeper / Accounting Specialist to take complete ownership of our day-to-day accounting function.

This is a hands-on, highly independent position working directly with the owner of the company. You will be the primary person responsible for maintaining accurate and current accounting records, managing the daily accounting workload, completing reconciliations, and ensuring the books are properly maintained and ready for month-end and year-end close.

** Strong QuickBooks Desktop experience is required and is non-negotiable.**

This is not a QuickBooks Online position, and candidates whose experience is primarily limited to QuickBooks Online will not be a fit.

What You’ll Be Responsible For

You will independently manage the company’s accounting responsibilities, including:

• Accounts Payable
• Accounts Receivable
• Entering and reviewing vendor bills
• Processing vendor payments
• Applying customer payments
• Monitoring outstanding receivables
• Reviewing A/R and A/P aging
• Bank reconciliations
• Credit card reconciliations
• Payment processor reconciliations
• General ledger review
• Balance sheet account reconciliations
• Journal entries
• Proper transaction coding and classification
• Sales tax reconciliation
• Researching and correcting discrepancies
• Maintaining accurate customer and vendor accounting records
• Month-end close
• Assisting with quarter-end and year-end close
• Preparing supporting schedules and documentation for our outside CPA
• Maintaining organized financial records and supporting documentation

** Ownership of the Accounting Function**

This is a position for someone who is comfortable working independently.

There is not a separate accounting department supporting this role. You will work directly with ownership and will be expected to manage your responsibilities, priorities, reconciliations, deadlines, and follow-up without constant supervision.

We are looking for someone who understands what a well-maintained set of books should look like and takes personal responsibility for keeping them that way.

• If something does not reconcile, you investigate it.
• If a balance does not make sense, you research it.
• If a transaction was entered incorrectly, you correct it.
• If you identify a recurring accounting issue, we want you to bring it forward and help improve the process.

** Existing Records and Accounting Cleanup**

As with many growing businesses, there will be areas of the existing accounting records that require review, reconciliation, and cleanup.

The person joining us should be comfortable reviewing historical transactions, identifying inconsistencies, resolving old balances, and helping ensure the accounting records are accurate going forward.

This may include:

• Reviewing outstanding receivables and payables
• Researching older account balances
• Correcting improperly applied payments or credits
• Reviewing reconciliations
• Identifying duplicate or incorrectly entered transactions
• Resolving discrepancies between accounts
• Cleaning up general ledger activity
• Establishing better accounting procedures where needed

We are looking for someone who sees this type of work as problem-solving, not as an obstacle.

** Required Experience**

The right candidate should have:

• Significant hands-on experience with QuickBooks Desktop
• Experience managing both Accounts Payable and Accounts Receivable
• Strong bank reconciliation experience
• Strong credit card reconciliation experience
• Experience with month-end close
• General ledger knowledge
• Experience preparing journal entries
• Strong Excel skills
• Strong attention to detail
• Excellent organizational skills
• Ability to investigate and resolve discrepancies
• Ability to work independently
• Ability to prioritize work and meet deadlines
• Confidence communicating directly with ownership

** Experience That Would Be Especially Valuable**

Experience with any of the following would be a strong plus:

• QuickBooks Desktop Enterprise
• Inventory-based businesses
• Distribution or e-commerce businesses
• High transaction-volume environments
• Stripe
• PayPal
• Webgility
• Sales tax reconciliation
• Multiple sales channels
• Working directly with an outside CPA
• Cleaning up an existing QuickBooks company file
• Serving as the sole or primary accounting person for a small or mid-sized business

** Who Will Succeed in This Role**

This role is best suited for someone who likes being responsible for the numbers.

We want someone who is organized, dependable, detail-oriented, and comfortable taking ownership without needing a large accounting team around them.

You should be someone who can independently manage the daily work while also stepping back and recognizing when something needs additional attention.

The goal is simple: accurate books, current reconciliations, clean records, and no surprises.

** About Scale Warehouse and More**

Scale Warehouse and More is an established distributor of weighing equipment and related products serving commercial and industrial customers throughout the United States.

Our business includes multiple sales channels, inventory, customer payments, vendor purchases, shipping expenses, merchant processing, and e-commerce transactions.

We are looking for someone who can become a trusted part of the business and take long-term ownership of the accounting function.

** Compensation**

** Approximately $50,000 annually, depending on experience.**

This is a full-time, on-site position in Easton, Pennsylvania.

Company Description

Scale Warehouse and More is a growing distributor of industrial weighing equipment and accessories, serving customers across the U.S. through ecommerce platforms, marketplaces, and direct sales. We work with scale service companies, resellers, and end-users to provide dependable products and responsive support. Our team is small, nimble, and focused on delivering accuracy, reliability, and value–whether we’re shipping a simple part or supporting a full-scale installation. As we continue to expand, we’re looking for motivated team members who are ready to grow with us.

Company Description

Scale Warehouse and More is a growing distributor of industrial weighing equipment and accessories, serving customers across the U.S. through ecommerce platforms, marketplaces, and direct sales. We work with scale service companies, resellers, and end-users to provide dependable products and responsive support. Our team is small, nimble, and focused on delivering accuracy, reliability, and value–whether we’re shipping a simple part or supporting a full-scale installation. As we continue to expand, we’re looking for motivated team members who are ready to grow with us.