Full-time Parish Operations Leader | Admin & Community

St John's Episcopal Church - Tampa, Fl; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

St. John’s Episcopal Church in Tampa, FL seeks a full-time Parish Administrator to lead day-to-day parish operations, working with the Rector, staff, Vestry, and volunteers.

The role oversees administrative, financial, HR, facilities, and event activities to sustain mission-driven ministry. The ideal candidate brings senior administrative leadership experience in a church or nonprofit, strong organizational skills, and a collaborative approach to engage volunteers and ministries.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Five or more years of progressively responsible administrative leadership.
• Experience supervising staff and volunteers.
• Strong organizational, interpersonal, and collaborative skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to lead volunteers and build collaborative relationships.
• Ability to manage multiple priorities and deadlines in a fast-paced parish environment.
• High level of integrity, professionalism, and discretion with confidential information.
• Proficiency with Microsoft Office, cloud-based office systems, and databases.
• Familiarity with church or nonprofit accounting and financial reporting.
• Appreciation for the mission and ministry of the Church.

Responsibilities

• Establish and maintain efficient administrative systems and office procedures.
• Supervise the Parish Coordinator, Finance Manager, Sexton, and office volunteers as applicable.
• Coordinate office schedules and ensure adequate staffing and coverage.
• Maintain church records, policies, forms, and administrative procedures.
• Oversee process for maintaining Realm member database and registry books.
• Serve as the primary administrative liaison for clergy, staff, Vestry, parishioners, vendors, and community partners.
• Support compliance with Diocesan policies and Safeguarding requirements and manage the parish’s participation in the annual Diocesan Convention.
• Oversee the Parish Coordinator’s work on confirmations, baptisms, weddings, funerals, flower contributions, and memorial gifts.
• Provide administrative support for the Columbarium and Memorial Garden, including tracking reservations and payments and ordering memorial plaques.
• Manage purchases of office equipment and furniture, technology, and worship materials.
• Work with Rector and committees on facilities management, safety, and capital projects.
• Coordinate parish events and volunteer engagement throughout the year.

Skills

Administrative leadership

Staff supervision

Organizational skills

Communication skills

Nonprofit/Church experience

Microsoft Office

Database familiarity

Education

Bachelor's degree or equivalent

Tools

Realm

Job description

St. John’s Episcopal Church in Tampa, FL seeks a full-time Parish Administrator to lead day-to-day parish operations, working with the Rector, staff, Vestry, and volunteers.

The role oversees administrative, financial, HR, facilities, and event activities to sustain mission-driven ministry. The ideal candidate brings senior administrative leadership experience in a church or nonprofit, strong organizational skills, and a collaborative approach to engage volunteers and ministries.