Full-Time Health Center Admin & Student Chaperone

The Hotchkiss School; Interlaken Estates (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

The Hotchkiss School in Lakeville, CT seeks a Health Services Administrative Assistant and Medical Chaperone to support scheduling, documentation, and student transportation in the Health Center. This full-time role is tied to the academic year (about 35 weeks) with duties including answering calls, managing emails, and coordinating medical appointments.

Responsibilities include EMR documentation, medical excuse entry, mail delivery, PSL registrations, and assisting nursing staff.

Qualifications

• High School Diploma or equivalent with related experience.
• Experience with EMR software and Google platforms preferred.
• CPR and AED certification required.
• Maintain HIPAA confidentiality.
• Excellent communication and interpersonal skills.
• Licensed driver for PSL transport or comparable out-of-state license.

Responsibilities

• Answer, direct, and respond to Health Center phone calls.
• Monitor and respond to Health Center emails.
• Greet students and visitors at the Health Center.
• Schedule and coordinate medical appointments for students.
• Document coordination of care in the EMR.
• Enter medical excuses in the attendance system and monitor athletic excuses.
• Scan paper medical records into EMR.
• Transport students to appointments when chaperone is not available.
• Deliver Health Center mail daily.
• Provide administrative support for Health Services leadership.
• Assist with PSL physical registrations in the Health Center.
• Support nursing staff with readiness of Health Center spaces.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

HIPAA confidentiality

Interpersonal skills

Multitasking

Google Workspace

EMR software experience

Education

High School Diploma

CPR and AED certification

Tools

Electronic Medical Record (EMR) software

Google Workspace

Job description

The Hotchkiss School in Lakeville, CT seeks a Health Services Administrative Assistant and Medical Chaperone to support scheduling, documentation, and student transportation in the Health Center. This full-time role is tied to the academic year (about 35 weeks) with duties including answering calls, managing emails, and coordinating medical appointments.

Responsibilities include EMR documentation, medical excuse entry, mail delivery, PSL registrations, and assisting nursing staff.