On-Campus Executive Assistant, Alumni & Development

The Hotchkiss School; Lakeville (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

The Hotchkiss School is seeking an Executive Assistant to the Alumni & Development Office to provide high-level administrative, event, and program support on campus in Lakeville, CT. The role involves calendar management, meeting coordination, minute taking, and confidential data handling to support frontline fundraisers and leadership giving colleagues.

Candidates should bring 7+ years of executive assistant experience, exceptional organization, and proficiency with G-Suite, Excel, PowerPoint,

Qualifications

• High school diploma required; associate’s degree or higher preferred.
• 7–10 years of executive support experience.
• Experience developing and applying office processes.
• Ability to manage multiple open tasks and projects with high accuracy.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency with G-Suite, Excel, PowerPoint, and database management.
• Comfortable handling confidential information.
• Event leadership, planning, and customer service experience.

Responsibilities

• Schedule and attend Alumni and Development team meetings, take minutes, and input debriefing notes into the database.
• Maintain confidential files and records, manage routine data processing.
• Support event planning and execution for Parent Engagement, Advancement Services, and The Hotchkiss Fund.
• Manage event logistics, including invitations, registrations, catering, facilities, and vendor coordination.
• Prepare detailed event briefs for Trustees and leadership giving colleagues.
• Assist with mailings, event coordination, nametags, and gifts for The Hotchkiss Fund Team.
• Manage inventory and order office and kitchen supplies.
• Perform other duties as assigned.

Skills

Task management

Organizational skills

Attention to detail

Confidentiality

Event planning

Customer service

Education

High school diploma

Associate degree or higher preferred

Tools

G-Suite

Excel

PowerPoint

Database management

Job description

The Hotchkiss School is seeking an Executive Assistant to the Alumni & Development Office to provide high-level administrative, event, and program support on campus in Lakeville, CT. The role involves calendar management, meeting coordination, minute taking, and confidential data handling to support frontline fundraisers and leadership giving colleagues.

Candidates should bring 7+ years of executive assistant experience, exceptional organization, and proficiency with G-Suite, Excel, PowerPoint,