Full Time Administrative Assistant

comforcarecareers; Springfield (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

Paid time off

Training & development

Job summary

ComForCare Home Care is seeking an organized administrative assistant to support intake, scheduling, billing, payroll, and general office tasks. This role helps ensure care coordination for clients and compliance with regulatory standards.

The ideal candidate has strong communication skills, HIPAA knowledge, and proficiency with Google Suite, with the ability to back up the office manager within 3–6 months. This full-time position offers opportunities for training and growth in a supportive team.

Qualifications

• Appropriate education and experience requirements
• Excellent verbal and written communication skills and strong interpersonal skills
• Demonstrated knowledge of HIPAA
• Demonstrated knowledge of business management
• Comfortable with Google suite.

Responsibilities

• Intake support (calls, documentation, onboarding clients)
• Scheduling caregivers (backup + overflow)
• Billing/invoicing support/QBO data entry/Posting payments
• Payroll prep assistance
• General admin (compliance docs, filing, follow-ups)
• Key requirement: Must be able to fully back up office manager within 3–6 months

Skills

Communication skills

HIPAA knowledge

Business management

Google Suite

Scheduling

Billing knowledge

Education

Education & experience requirements

Job description

Benefits:

• 401(k)
• Paid time off
• Training & development

ComForCare Home Care is a franchise of premier in-home care providers. We take time to understand the needs of our clients and work diligently to keep them safe at home. With ComForCare, clients can live independently and continue to do the things they love.

Learn more about how we show we value our team and why they love working at ComForCare.

Why Join ComForCare:

• Treated with respect and dignity
• Ongoing training and development opportunities
• Flexible scheduling
• Great Place to work award winner for great work culture

Make an Impact:

After 20 years in business, we know the industry better than anyone. Make a meaningful difference by contributing to efficient administrative operations that ensure timely and accurate care coordination for clients, while also supporting the business' operational effectiveness and compliance with regulatory standards.

What we are looking for:

• Appropriate education and experience requirements
• Excellent verbal and written communication skills and strong interpersonal skills
• Demonstrated knowledge of HIPAA
• Demonstrated knowledge of business management
• Comfortable with Google suite.

What you will be doing:

• Intake support (calls, documentation, onboarding clients)
• Scheduling caregivers (backup + overflow)
• Billing/invoicing support/QBO data entry/Posting payments
• Payroll prep assistance
• General admin (compliance docs, filing, follow-ups

• Key requirement: Must be able to fully back up office manager within 3–6 months