Finance & Administrative Associate

Ballet Austin; Austin (TX); On-site; USD 47,000 - 50,000; Full time

Job summary

An established industry player in the performing arts is seeking a motivated Finance & Administrative Associate to support its financial operations. This role involves managing accounts receivable and payable, assisting in financial reporting, and ensuring compliance with organizational standards. The ideal candidate will have a strong background in finance, be detail-oriented, and possess excellent organizational skills. Join a vibrant organization dedicated to the arts, where your contributions will directly impact the community and its mission. If you are passionate about finance and the performing arts, this opportunity is perfect for you.

Qualifications

• Bachelor's degree or equivalent experience in finance or administration.
• Experience in accounting and proficiency in Microsoft Excel required.

Responsibilities

• Assist with financial reporting, budgeting, and account reconciliation.
• Manage accounts receivable and payable, ensuring accuracy and compliance.

Skills

Customer Focused

Detail-oriented

Situational Adaptability

Education

Bachelor’s degree in related field

Accounting experience or educational equivalent

Tools

Microsoft Office (especially Excel)

QuickBooks or comparable accounting software

Job description

Associate Director of Finance & Administration

I. TITLE: Finance & Administrative Associate

DEPARTMENT: Finance & Administration

GRADE: Full Time

SALARY RANGE: $47,000 - $50,000

FLSA: Non-Exempt

II. POSITION SUMMARY: The primary objective of this position is to assist with the financial and administrative functions of the organization.

III. ESSENTIAL FUNCTIONS:

1. All work is performed with a direct reflection of the mission and values of the organization
2. Accounts Receivable
1. Record all sources of revenue into General Ledger
2. Deposit cash and checks to the bank
3. Accounts Payable
1. Track invoices for correct account coding for General Ledger
2. Prepare and execute weekly check runs
4. Account Reconciliation
1. Reconcile bank and credit card accounts
5. Financial Reporting & Budgeting
1. Prepare monthly cash flow reports
2. Assist preparation of monthly financial statements
3. Attend Board Finance Committee Meetings
4. Assist with annual budget preparation
5. Prepare reports and materials for annual audit
6. Calculate and submit payroll
7. Other duties as assigned

IV. PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Assist at all Ballet Austin functions, events, performances. Requires some evening and weekend participation.

V. EDUCATION AND EXPERIENCE:

1. Bachelor’s degree or equivalent experience in related field
2. Accounting experience or educational equivalent
3. Working knowledge of Microsoft Office applications, especially Excel
4. Dependable, organized, and detail-oriented
5. Preferred qualifications
1. Working knowledge of QuickBooks or comparable accounting software

VI. COMPETENCIES -- KNOWLEDGE, SKILLS AND ABILITIES:

1. Customer Focused
2. Values Differences
3. Situational Adaptability

VII. ORGANIZATIONAL RELATIONSHIPS:

Reports to: Associate Director of Finance & Administration

Supports: Entire organization

Peer collaboration/communicates with: BA Independent Accountants

TO APPLY

Please email cover letter, resume, to [e-mail]

BACKGROUND SEARCH REQUIRED

Ballet Austin is committed to enhancing the diversity of our student body, faculty, and staff. Hiring and other employment-related decisions are made on the basis of an individual's qualifications, past experience, overall performance and other employment-related criteria. In conjunction with Ballet Austin’s commitment to increasing the racial diversity within our organization, we are particularly interested in receiving inquiries from applicants of color. It is the policy of Ballet Austin to provide equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Performing Arts