Full-Cycle Accounting Specialist: QuickBooks & Invoicing

Remote Jobs; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Remote Jobs is seeking an experienced Accounting Specialist to own day-to-day bookkeeping for a growing digital agency. You will manage reconciliations, invoicing, AR, AP, and payroll preparation, collaborating with leadership and a CPA to keep QuickBooks Online accurate and ready for quarterly reviews.

The role emphasizes attention to detail, timely invoicing, and consistent documentation of processes, with a focus on maintaining clean books and accurate financial reporting.

Qualifications

• 3+ years of full-cycle bookkeeping for US small businesses.
• Daily, hands-on experience in QuickBooks Online, including bank feeds, bank rules, and reconciliations.
• Experience with invoicing, AR collections, and AP for a service business.
• Familiarity with US payroll inputs (W-2 and 1099 workers) and a provider like ADP or Gusto.
• Strong written English for client and vendor emails.
• Proven attention to detail and a habit of documenting your work.

Responsibilities

• Reconciliations & Month-End Close: reconcile bank and credit card accounts weekly and at month-end.
• Invoicing & Accounts Receivable: own monthly invoicing and track open invoices, reduce past-due AR.
• Accounts Payable & Payroll Prep: enter vendor bills, schedule payments, collect contractor hours for payroll, ADP deadlines.
• Documentation & Communication: write SOPs for recurring processes and respond to inquiries within one business day.

Skills

Strong written English

Attention to detail

Documentation habit

Tools

QuickBooks Online

Nickel

ADP

Gusto

Job description

Remote Jobs is seeking an experienced Accounting Specialist to own day-to-day bookkeeping for a growing digital agency. You will manage reconciliations, invoicing, AR, AP, and payroll preparation, collaborating with leadership and a CPA to keep QuickBooks Online accurate and ready for quarterly reviews.

The role emphasizes attention to detail, timely invoicing, and consistent documentation of processes, with a focus on maintaining clean books and accurate financial reporting.