Fuel Inventory & Reconciliation Specialist

LV Petroleum LLC; Las Vegas (NV); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits (health, dental

401(k)

Job summary

LV Petroleum is seeking a Fuel Reconciliation Specialist to ensure accuracy of fuel transactions, inventories, carrier deliveries, and supplier invoices across multiple locations in Las Vegas. The role links logistics, accounting, and operations to identify variances and maintain precise financial records.

The ideal candidate will have a minimum of 2 years in reconciliation or related fields, strong Excel skills, and meticulous attention to detail.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in reconciliation, logistics, inventory control, accounting support, fuel operations, or a related field.
• Strong proficiency in Microsoft Excel and data analysis.
• Excellent mathematical and analytical skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Preferred degrees in Business, Accounting, Logistics, Supply Chain, or related field.
• Experience with fuel inventory systems, ERP platforms, or reconciliation software.

Responsibilities

• Perform daily, weekly, and monthly reconciliation of fuel inventories, deliveries, sales, and transfers.
• Verify fuel transactions against supplier invoices, terminal reports, carrier documentation, and internal system records.
• Research and resolve inventory variances and reconciliation discrepancies.
• Monitor fuel shrinkage, overages, shortages, and gain/loss reporting.
• Maintain accurate inventory records across all assigned locations.
• Collaborate with dispatchers, fuel carriers, suppliers, and operations teams to validate fuel deliveries.
• Track and reconcile transport movements between terminals, stores, and customer locations.
• Support fuel scheduling activities through transaction verification and reporting.
• Investigate delivery exceptions and communicate findings to management.
• Reconcile fuel purchases, deliveries, and sales transactions.
• Assist with invoice validation and payment processing support.
• Generate reconciliation reports and operational performance metrics.
• Prepare variance analysis reports for leadership review.
• Support month-end and year-end closing processes related to fuel operations.
• Maintain complete and accurate fuel transaction records.
• Ensure compliance with company policies, fuel accounting standards, and regulatory requirements.
• Support audits with documentation and reconciliation records.
• Develop and maintain reconciliation procedures and best practices.
• Partner with Operations, Accounting, Logistics, and Retail teams to resolve discrepancies.
• Communicate reconciliation findings and recommended corrective actions.
• Assist with process improvement initiatives to enhance efficiency and accuracy.
• Provide administrative and reporting support to the Fuel Logistics & Reconciliation Department.

Skills

Analytical thinking

Problem solving

Data accuracy & integrity

Organization & time management

Communication skills

Collaboration

Adaptability

Customer service orientation

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business, Accounting, Logistics, Supply Chain, or related field

Tools

Microsoft Excel

ERP platforms

Reconciliation software

Fuel inventory systems

Job description

LV Petroleum is seeking a Fuel Reconciliation Specialist to ensure accuracy of fuel transactions, inventories, carrier deliveries, and supplier invoices across multiple locations in Las Vegas. The role links logistics, accounting, and operations to identify variances and maintain precise financial records.

The ideal candidate will have a minimum of 2 years in reconciliation or related fields, strong Excel skills, and meticulous attention to detail.