Fuel Billing & Customer Invoicing Specialist

mcphersonoil; Trussville (AL); On-site; USD 38,000 - 60,000; Full time

Job summary

The McPherson Companies, Inc. is seeking a Commercial Fuel Coordinator to enter invoices and customer orders, ensuring compliance with policies and timely billing processing. You will generate invoices, provide quotes, and manage account setup and data entry with precision.

Responsibilities include resolving billing inquiries, balancing daily transactions, coordinating with dispatch on ETAs, and maintaining billing records. Strong communication and ERP experience are essential.

Qualifications

• High school diploma required; associate degree or equivalent experience.
• Minimum 3 years of billing and customer service in high-transaction environment.
• Experience with establishing new customer setup and paperwork.
• Strong problem-solving and customer service skills with quality standards.
• Accurate data entry and attention to detail.

Responsibilities

• Generate accurate customer invoices promptly.
• Provide daily quotes to fuel customers.
• Handle order entry via phone, email, and fax.
• Investigate and resolve billing discrepancies.
• Coordinate with dispatch on ETAs and freight pricing.
• Perform month-end close and balancing.
• Respond to internal and external billing inquiries.
• Maintain invoice documents and records.

Skills

Billing

Customer Service

Data Entry

MS Office

ERP Systems

Education

High School Diploma

Associate Degree

Tools

ERP System

Job description

The McPherson Companies, Inc. is seeking a Commercial Fuel Coordinator to enter invoices and customer orders, ensuring compliance with policies and timely billing processing. You will generate invoices, provide quotes, and manage account setup and data entry with precision.

Responsibilities include resolving billing inquiries, balancing daily transactions, coordinating with dispatch on ETAs, and maintaining billing records. Strong communication and ERP experience are essential.