FT SHINE Office Assistant

Paycom - ATS; Nanticoke (Luzerne County); On-site; USD 29,000 - 35,000; Full time

Job summary

Luzerne County Community College in Luzerne County, PA, is seeking an Office Assistant to support the SHINE Program with general administrative duties, scheduling, correspondence, and meeting minutes. You will assist in budget coordination, inventory, and reporting while maintaining professional relations with staff, school personnel, advisory board members and partners.

This role requires a high school diploma (Associate degree preferred), strong Microsoft Office skills, and the ability to

Qualifications

• Excellent oral and written communication skills and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office; data entry and database skills helpful.
• Ability to work under pressure and maintain relationships with staff and public.

Responsibilities

• Provide administrative support including filing, correspondence and records.
• Process mail, schedule appointments and meetings, and handle reimbursements.
• Greet visitors and provide directions or assistance as needed.
• Create requisitions for office supplies and maintain inventory.
• Assist with budgets, purchase requests and related financial reports.
• Prepare correspondence, reports, spreadsheets and presentations.
• Attend SHINE staff and advisory board meetings and take minutes.

Skills

Communication skills

Interpersonal skills

Discretion

Microsoft Office

Data entry

Database management

Relationship building

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suites

Database management

Job description

FT SHINE Office Assistant# FT SHINE Office AssistantLegal Address - Nanticoke, PA 18634End Date 10/11/2026## OverviewSalary Range$32,000.00 SalaryPosition TypeFull TimeCategorySHINE## DescriptionProvide administrative support including filing correspondence and records, preparing correspondence, processing mail, placing outgoing calls, scheduling appointments and meetings, and processes reimbursements; greet visitors, ascertain nature of business and provide appropriate assistance or direction; create requisitions for office supplies, printing materials, and other departmental needs, maintaining inventory levels, and monitoring stock to ensure timely availability; provide support in the coordination and processing of departmental budgets, purchase requests, and related financial reports; assists with the preparation of correspondence, reports, spreadsheets, presentations, and other documents necessary for the effective administration of the SHINE Program including meeting minutes for SHINE staff and advisory board; assist in maintaining and updating correspondence lists of staff, school personnel, advisory board members, and all other business partners; attend and provide administrative support for SHINE staff meetings, Advisory Board meetings, and other program meetings as assigned; provides coverage and administrative assistance at SHINE Afterschool sites as needed to support program operations and ensure appropriate site coverage.**Non-Essential Position Duties and Responsibilities**---Other related duties as assigned.Luzerne County Community College (hereinafter referred to as the 'College') is committed to a work, academic and public environment in which all individuals are treated with respect and dignity. The College and its employees have a moral and legal obligation to provide equal access and equal opportunity to all members of the community. The administration will ensure that this commitment is fully implemented through compliance with all relevant federal, state, and municipal laws, statutes and ordinances prohibiting discrimination, including, but not limited to the First Amendment to the United States Constitution; the Constitution of the Commonwealth of Pennsylvania; Title VII of the Civil Rights Act of 1964, as amended by the Civil Rights Act of 1991 ('Title VII');Title IX of the Education Amendments of 1972, Section 503 of the Rehabilitation Act of 1973; the Vietnam Era Veterans Readjustment and Assistance Act ('VEVRAA'); the Genetic Information Nondiscrimination Act ('GINA'); the Age Discrimination in Employment Act ('ADEA'); The Older Workers Benefit Protection Act ('OWBPA'); the Americans with Disabilities Act ('ADA'); the Pennsylvania Human Relations Act ('PHRA'); the Family and Medical Leave Act ('FMLA'); the Employee Retirement Income Security Act of 1974 ('ERISA'); the Sarbanes-Oxley Act, the Fair Credit and Reporting Act ('FCRA'); and any amendments to these laws. The institution will implement procedures and measures designed to ensure that employees, students, applicants and visitors to the campus or any site or program of the College are not discriminated against on the basis of race, color, gender, sexual orientation, disability, age, veteran status, national origin, religion, marital status, political affiliation, ancestry, union membership and use of a guide or support animal because of blindness, deafness, or physical handicap in the administration of its educational programs, activities, admission or employment practices. Any acts of reprisal, retaliation or harassment taken against an individual because he/she has filed a discrimination complaint, testified about matters related to a compliant, or otherwise assisted a complaint inquiry are forbidden and may result in severe disciplinary action. Inquires may be directed to Title IX Coordinator, Ashley Shaw, Director of Human Resources & Organizational Effectiveness, LCCC, 521 Trailblazer Drive, Nanticoke, Pennsylvania, 800-377-5222 extension 7392. The College takes any allegation of discrimination as serious. Any individual who knowingly or intentionally makes a false allegation or complaint, will be disciplined, up to and including termination of employment.Luzerne County Community College is constantly seeking to become a more diverse and inclusive community and to enhance the cultural richness that diversity and inclusion brings. The College strongly encourages applications from diverse candidates and those who demonstrate a commitment to diversity and inclusion.## Qualifications**Education:** High school diploma required; Associate’s Degree preferred.**Experience:** Minimum one (1) year of experience office experience.**Skills:** Excellent oral and written communication skills and demonstrated interpersonal skills necessary to deal effectively with staff, students, and public; ability to handle confidential information with discretion and to work well under pressure; proficient in Microsoft Office Suites; experience with database management and data entry; ability to establish and maintain effective working relationships with internal and external stakeholders.