FT Admissions Records Assistant

Luzerne County Community College; Nanticoke (Luzerne County); On-site; USD 25,000 - 33,000; Full time

Job summary

Luzerne County Community College is seeking an FT Admissions Records Assistant to support the admissions process from application through enrollment. You will review applications, collect transcripts, and prepare communications in alignment with college procedures.

The role requires strong communication, data entry accuracy, and the ability to manage multiple tasks while maintaining confidentiality. On-site support is expected in Nanticoke, PA as part of the Admissions team.

Qualifications

• Formal study beyond high school or equivalent
• Two years of experience in a related role
• Strong communication and organizational skills required

Responsibilities

• Process and maintain admissions files from application through enrollment.
• Review admissions applications and supporting documents for completeness; request missing items.
• Receive, record, and maintain transcripts; forward transcripts to designated departments when needed.
• Prepare acceptance letters, applicant correspondence, and processing materials per procedures.
• Maintain and update manuals, guidelines, templates, and applicant records; ensure consistency.
• Compile data on applications by curriculum for reporting and communication purposes.
• Respond to inquiries about admissions requirements, status, and procedures.
• Schedule appointments and provide administrative support for the Admissions office; assist in registration and events.
• Verify residency information and update demographic records to keep data accurate.
• Run system reports, identify discrepancies, and correct errors; manage admissions fees as applicable.
• Assist in maintaining correspondence lists and applicant records within college systems.
• Provide admissions guidance and procedural support to centers and other departments as necessary.

Skills

Communication

Microsoft Office

Database management

Data entry

Attention to detail

Confidentiality

Organizational skills

Customer service

Education

Some college coursework or higher

Job description

# FT Admissions Records AssistantLegal Address - Nanticoke, PA 18634## OverviewSalary Range$28,969.00 SalaryPosition TypeFull TimeCategoryClassified## DescriptionProcess and maintain admissions files and provide administrative support throughout the admissions process from application through enrollment; review admissions applications and support documentation completeness; identify missing information and communicate with applicants regarding outstanding requirements; receive, record, and maintain high school, college, and other required transcripts in the appropriate application and student information systems; forward transcripts to designated College departments when necessary; prepare and process acceptance letters, applicant correspondence, application processing materials, and evaluation documents in accordance with College procedures; maintain and update procedural manuals, processing guidelines, correspondence templates, applicant records, and other documentation related to admissions operations; compile and maintain data related to applications by curriculum for review, reporting, and communication purposes; respond to student and applicant inquires regarding admissions requirements, application status, procedures, and related matters; schedule appointments and provide administrative support for the Admissions office, including participation in registration activities, recruitment events, and other admissions related events as necessary; verify applicant residency information and update demographic and other student information as necessary to maintain accurate records; run application and system error reports, research and correct identified discrepancies, and collect and process applicable admissions related fees; assist in maintaining and updating correspondence lists, applicant records, and admissions information within appropriate College systems; provide admissions related guidance and procedural support to designated centers and other College departments as necessary.## Qualifications**Education:** Formal study beyond High School or equivalent combination of education and work-related training**Experience:** Two (2) years of appropriate experience**Skills:** Strong communication skills both verbal and written; proficient in Microsoft Office Suites; experience with database management and data entry; strong attention to detail and ability to maintain accurate and organized records; ability to manage multiple priorities and maintain confidentiality; strong organizational and customer service skills.