FSS ADMINISTRATIVE ASSISTANT

Concilio De Organizaciones Hispanas De Filadelfia, Inc.; Philadelphia (Philadelphia County); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Retirement plan

Paid time off

Paid holidays

Employee assistance program (EAP)

Professional development opportunities

Leadership development program

Career growth opportunities

Collaborative, mission-driven culture

Job summary

Concilio De Organizaciones Hispanas De Filadelfia, Inc. seeks an Administrative Assistant for the Foster Care program in Philadelphia. This full-time role supports credentialing, planning, and coordination of trainings, while handling confidential client information with integrity.

You will serve as a point of contact for new placements during business hours and collaborate with program staff to ensure compliance with state and county requirements.

Qualifications

• High School diploma required; Associate’s or higher in human services preferred.
• Two years of administrative experience required.
• Must understand confidentiality and client privacy.

Responsibilities

• Provide administrative support to foster/kinship program staff.
• Assist with credentialing documentation and planning activities.
• Coordinate trainings, provide child care during trainings, and track documentation.
• Audit charts for compliance with state/county regulations and file referrals.

Skills

Communication skills

Bilingual English/Spanish

Confidentiality

Team player

Computer proficiency

Education

High School diploma

Associate’s Degree or higher in a human services field

Tools

Microsoft Office

Job description

FSS ADMINISTRATIVE ASSISTANT# FSS ADMINISTRATIVE ASSISTANTHot JobPhiladelphia, PA 19124## OverviewSalary Range$20.52 - $22.05 HourlyPosition TypeFull Time## Description**Join a Mission That Matters**For more than 60 years, Concilio has empowered Latino and diverse families while strengthening communities through education, workforce development, child welfare, family support, housing stability, and community-based services.At Concilio, Human Resources is more than hiring and policies—it's about creating an exceptional employee experience, supporting organizational excellence, and building a workplace where our employees can thrive while serving our community.If you're passionate about people, enjoy solving problems, thrive in a collaborative environment, and want to make a meaningful impact, we'd love to meet you.Why Work at Concilio?At Concilio, you'll become part of a collaborative team that believes investing in our employees is essential to fulfilling our mission.We offer:* Comprehensive Medical, Dental & Vision Insurance* Company-Paid Life Insurance* Retirement Savings Plan* Paid Time Off (PTO)* Paid Holidays* Employee Assistance Program (EAP)* Professional Development & Continuing Education Opportunities* Leadership Development through Concilio's People & Culture Academy* Opportunities for Career Growth and Internal Advancement* Collaborative, Inclusive, and Mission-Driven Culture* Meaningful work that positively impacts the Phi**General Description:**The Foster Care Program Assistant provides administrative support under contract from the Pennsylvania Department of Human Services, State Wide Adoption Network, and the Philadelphia Department of Human Services. The Program Assistant’s role is to: (1) assist the Program Manager and Resource Parent Coordinator with the administrative functions related to credentialing documentation, planning, quality assurance, and facilitating component activities for foster/kinship parents; and (2) serving as a point of contact for new placements during working hours. The Family Foster Care Program Assistant has access to confidential client information and is expected to handle such information with integrity and professionalism.**Duties and Responsibilities:*** Responsible for supporting the collecting, requesting, and tracking all necessary documentation for credentialing of foster/kinship families.* Assist with the planning and coordination of trainings and other program events.* Provide child care during trainings.* Submit documentation to open and/or close homes and request location codes* Document and track all services in accordance with state/county standards and agency policy.* Routinely audit and review charts to ensure they are in compliance with state and county regulations* Track referrals for placements and coordinate placements during working hours* Follow up with CUA/DHS for appropriate documentation, including referrals.* Participate in weekly supervision and monthly staff meetings as requested.* Participate in outreach events for the purpose of program promotion and recruitment* Attend trainings as required.* Perform other duties as assigned by the Program Manager.## Qualifications**Qualifications/Requirements*** High School diploma required, Associate’s Degree or higher in a human services field preferred, must have at least two years of administrative experience.* Must be resourceful, willing to establish and maintain good working relationships with a variety of clients, other professionals and foster parents.* Must be willing to work with a team.* Must understand the importance of confidentiality.* Knowledge of the social services network in Philadelphia a plus.* FBI, Pennsylvania Childline and Criminal Background Clearances.* Bilingual (English/Spanish) preferred.* Excellent oral and written communication skills.* Computer and technological proficiency preferred.* Must have valid driver’s license and insurance and able to travel and be flexible.