Program Office Secretary

FAMILY CARE FOR CHILDREN&YOUTH INC; Greensburg (Westmoreland County); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Flexible schedule

Competitive hourly pay

Job summary

Family Care for Children & Youth, Inc. seeks an office secretary to handle phones, data entry, filing, and routine clerical tasks in a supportive program office environment.

The role requires a high school diploma, proficiency with Excel and Microsoft Office, and strong organizational skills to manage multiple duties efficiently.

Qualifications

• High School Diploma required; secretarial experience a plus.
• Proficient in Excel, database programs and Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and stay dependable.

Responsibilities

• Answer phones promptly and distribute messages.
• Request supplies, equipment, furniture and printing material.
• Type reports, correspondence and mailings for the Program Office.
• Arrange maintenance of office equipment when needed.

Skills

Phone etiquette

Organizational skills

Data entry

Multitasking

Education

High School Diploma

Tools

Excel

Microsoft Office

Database software

Job description

Family Care for Children & Youth, Inc. works to provide foster children in the Child Welfare System homes where they feel connected and loved. We believe every child deserves stability in a safe, warm, caring home with resource families who can provide all the love, care, and attention they need.SECRETARY SPECIFIC DUTIES:Answer phones promptly and distribute messages appropriately.Request supplies, equipment, furniture and printing material.Type reports, correspondence and other items as needed by Program Office Staff and prepare mailings for distribution.Arrange for the maintenance of office equipment when necessary.Establish files for new clients and placement parents.Filing of documents and updating file face sheets and other compliance spreadsheets.Notify the Program Office Supervisor of any problem areas and assist with problem solving.Assist the Program Office Supervisor in the completion of routine reports.Enter data into data systems and complete all assigned duties up to date.Share with cleaning responsibilities of the office.Complete Program Office shopping.Receive and disperse mail. Ensure all outgoing mail is delivered to post office when required or picked up by the postal person.Review bills to ensure accuracy and prepare check requests for the Program Office.Keep desk area and reception area clean and neat.Perform other related duties as requested.Flexible schedule up to 25 hours per week with competitive hourly pay.The Program Office Secretary must understand, accept and comply with all agency policies and procedures, including, but not limited to, Personnel Policies and Procedures.REQUIREMENTS:High School DiplomaSecretarial experience is a plusValid Pennsylvania driver’s licenseChildline, FBI, PA State Police, and National Sex Offender ClearancesHave proficient computer skills in Excel, database programs, and Microsoft OfficeDisplay organizational skills and the ability to manage multiple tasksOperate office equipmentClearly understand and accept the purpose of FCCY and perform the work in a manner which will further our missionBe dependable and detail-oriented