Frozen Sample Logistics & Inventory Specialist

Prairie City Bakery; Vernon Hills (IL); On-site; USD 22,000 - 33,000; Full time

Job summary

Prairie City Bakery in Vernon Hills, IL is seeking a detail-oriented Sample Logistics Coordinator to drive end-to-end handling of sample requests. You will manage intake, inventory, shipping, and packaging workflows, using our order, inventory, and Microsoft 365 systems to keep records accurate and on time for internal partners.

You will collaborate with Marketing, Sales, Customer Service, and Finance to ensure samples arrive frozen, properly labeled, and within requested timelines, while

Qualifications

• Two to three years of warehouse, logistics, shipping, or order fulfillment experience.
• Proficient in Microsoft Word, Excel, and Outlook; working knowledge of Teams, SharePoint, and OneDrive.
• Hands-on experience with inventory, warehouse management systems and online carrier shipping tools.
• Able to reconcile physical counts to system records and document corrections.
• Strong communication, organization, and multitasking abilities.

Responsibilities

• Coordinate sample requests from Sales, brokers, and Customers ensuring accurate account details and required by dates.
• Track inventory and flag shortfalls; maintain real-time status in the sample order system.
• Build shipments and labels with multi-carrier software, ensuring frozen products meet timing and cost targets.
• Maintain inventory accuracy in Excel and the system; produce monthly reports for Marketing.
• Support trade shows, packaging, and cross-functional collaboration with Marketing, Sales, Customer Service, and Finance.
• Unload inbound samples, rotate freezer stock, and manage packaging supplies to minimize costs.

Skills

Warehouse experience

Inventory management

Shipping software

Excel & Outlook

Customer service

Education

High school diploma

Associate or Bachelor's in supply chain/logistics (optional)

Tools

WMS

Carrier shipping tools

Microsoft 365

Job description

Prairie City Bakery in Vernon Hills, IL is seeking a detail-oriented Sample Logistics Coordinator to drive end-to-end handling of sample requests. You will manage intake, inventory, shipping, and packaging workflows, using our order, inventory, and Microsoft 365 systems to keep records accurate and on time for internal partners.

You will collaborate with Marketing, Sales, Customer Service, and Finance to ensure samples arrive frozen, properly labeled, and within requested timelines, while