Front Office Seasonal

AMB Group, LLC; Atlanta (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

AMB Group, LLC in Atlanta seeks a detail-oriented administrative assistant to manage housekeeping scheduling and timekeeping in our ABI system. You will enter and tag time to events for payroll and support inventory and event operations.

The role requires bilingual Spanish/English communication, strong Excel and professional interaction in a fast-paced hospitality setting. This position is full-time and on-site.

Qualifications

• 1+ year of related work experience in a large hospitality venue or public assembly.
• Strong MS Office and communication skills and accuracy in data entry.

Responsibilities

• Collects, reviews and enters housekeeping work schedules into ABI timekeeping system and tags time to events/sub-categories for payroll.
• Process time for payroll and run reports as needed.
• Assist with updating inventories and other information as requested by management.
• Provide general admin/secretarial support, including report writing and calendar maintenance; communicate with Housekeeping staff.
• Assist with office coverage on event days, pre-event QC inspections, and dispatches/logs calls to Housekeeping during events.

Skills

Communication skills

Bilingual Spanish/English

Customer service

Professionalism

Multitasking

Education

1+ year related experience or equivalent

Tools

MS Office

ABI software

Job description

Roles and Responsibilities

• Collects, reviews and enters work schedules for Housekeeping into ABI timekeeping system. Tags time to appropriate events/sub-categories, processes time for payroll, runs reports as necessary or requested;
• Assists with updating inventories and other miscellaneous information as requested by management;
• Performs general administrative and/or secretarial support activities which may include report writing, communication with Housekeeping staff, attending meetings, maintaining event calendar updated; etc.;
• Assists with office coverage on event days; Assists with pre-event QC (quality control) inspections; Dispatches and logs calls to Housekeeping during events;
• Assists with Hiring Events; schedules candidates and follows-up with communication;
• Work with Housekeeping Manager to determine event day 3rd party staffing needs and send out requests to contractors;
• Other tasks/duties as assigned.

Qualifications and Education Requirements

• One-(1) plus years of direct related work experience, or equivalent combination of education and experience including in a large hospitality venue or place of public assembly.

Required Skills

• Advanced software technical skills (MS Office- Word, Excel, PowerPoint, Outlook)
• Excellent spelling, grammar, and mathematical skills
• Experience with ABI software program a plus
• Ability to multi-task in a fast-paced environment
• Superior communication skills
• Flexibility of schedule
• Dedication to customer service
• High degree of professionalism
• Bilingual (Spanish/English)