Front Office Recruiting Specialist

Express Employment Professionals │ Appleton; Appleton (WI); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Express Employment Professionals Appleton is seeking a Hybrid Recruiting Specialist/Front Office Coordinator. You will welcome walk-in and call-in applicants, conduct initial screenings, post job listings, and coordinate interviews using AI-powered tools.

You will also support onboarding and help build our talent pipeline while maintaining a friendly front-office presence. Bilingual (Spanish/English) strongly preferred to serve a diverse candidate pool.

Qualifications

• Strong communication and interpersonal skills are essential.
• Highly organized with the ability to manage multiple priorities.
• Comfortable using recruiting platforms and technology.
• Ability to handle high call and walk-in volumes.
• Bilingual Spanish/English strongly preferred.

Responsibilities

• Welcome and assist walk-in and call-in applicants, directing them to AI recruiting tools.
• Post and manage job listings across multiple platforms.
• Conduct phone interviews and initial candidate screenings.
• Source candidates through resumes, job boards, and social media.
• Coordinate in-office interviews with Employment Specialists.
• Facilitate onboarding for new associates, including paperwork and orientations.

Skills

Communication

Interpersonal skills

Organizational skills

Tech-savvy

Team player

Bilingual (Spanish/English)

Job description

At Express Employment Professionals, we’re more than a staffing agency — we’re a team driven by Passion, grounded in Integrity, and committed to treating people as Names, not Numbers. We believe in Teamwork that lifts everyone and Accountability that drives results. If you’re energized by helping people find meaningful work and want to be part of a purpose-driven team, this is the place for you.

Compensation

$20 - $23/hour DOE

Position Overview

This role is a hybrid of Recruiting Specialist and Front Office Coordinator, but make no mistake — recruiting is the heart of this position. You’ll be the first point of contact for job seekers, guiding them through our process, leveraging AI recruiting tools, and helping them find the right opportunities. You’ll also support onboarding and play a key role in building our talent pipeline.

Key Responsibilities

Recruiting & Talent Acquisition (Primary Focus – ~80%)

• Welcome and assist walk-in and call-in applicants, directing them to our AI-powered recruiting tools
• Post and manage job listings across multiple platforms
• Conduct phone interviews and initial candidate screenings
• Actively source candidates through resume databases, job boards, and social media
• Coordinate in-office interviews with Employment Specialists
• Facilitate onboarding for new associates, including paperwork, orientations, and compliance

Front Office Coordination (Secondary Focus – ~20%)

• Serve as the professional and friendly face of the office
• Answer phones and direct inquiries appropriately
• Support administrative tasks related to recruiting and associate management

What We’re Looking For

• Strong communication and interpersonal skills
• Comfortable using technology and recruiting platforms
• Highly organized and able to manage multiple priorities
• Ability to handle high levels of incoming calls and walk-in traffic
• A team player who lives our core values:
• Passion for helping people and making a difference
• Accountability to yourself, your team, and your goals
• Integrity in every interaction
• Treating people as Names, not Numbers
• Teamwork that supports and uplifts others
• Bilingual (Spanish/English) strongly preferred