Front Office Coordinator

Rogers & Company PLLC

Tysons (VA)

On-site

USD 40,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Flexible time off

401K plans with matching

Health, dental, and vision insurance

Job summary

A distinguished public accounting firm in Tysons Corner, VA, is seeking a Front Office Coordinator to be the primary receptionist and support administrative needs. The role requires excellent interpersonal skills, attention to detail, and the ability to multitask in a professional office environment. Responsibilities include front-desk coverage, managing office logistics, and providing administrative support. Key qualifications include experience in a similar role and proficiency in Microsoft Office. Competitive benefits offered, including flexible time off and health insurance.

Qualifications

Minimum of 3 years of experience in an administrative or office support role.
Strong proficiency in Microsoft Office applications is essential.
Basic IT knowledge and troubleshooting skills are required.

Responsibilities

Provide front-desk coverage during core business hours.
Organize incoming and outgoing mail services.
Support firm partners and staff with administrative tasks.

Skills

Microsoft Office applications

Time management

Interpersonal skills

Attention to detail

Written and oral communication

Education

Associate degree or relevant coursework

Tools

QuickBooks

Adobe Photoshop

Job description

Rogers & Company, a distinguished public accounting firm based in Tysons Corner, VA, boasts over two decades of experience serving clients across the United States and internationally. Our core emphasis revolves around delivering comprehensive audit, tax compliance, and outsourcing services to associations, charities, and other nonprofit organizations.

We are currently seeking a Front Office Coordinator to serve as the firm’s primary receptionist and support the administrative and operational needs of our growing firm at our Tysons Boulevard location. This role is a visible, client‑facing position requiring a high level of professionalism, poise, and interpersonal skills.

This opportunity is ideal for someone who is highly organized, personable, and enjoys working in a professional office environment. The position is fully in‑office and requires daily coverage of the reception area. The role emphasizes office coordination, administrative support, and maintaining a professional, orderly workplace.

Key Responsibilities

Reception & Front Office Presence

Provide consistent front‑desk coverage during core business hours, generally between 8:30 a.m. and 4:30 p.m., Monday through Friday, with some flexibility as needed (fully on‑site; remote or hybrid work is not available).
Serve as the initial point of contact for occasional visitors, vendors, and employees.
Answer, screen, and route incoming phone calls and general inquiries (call volume is generally low).
Maintain a professional, organized, and welcoming reception and common areas.
Manage conference room scheduling and assist with meeting logistics as needed.

Office Coordination & Administrative Support

Receive, sort, and distribute incoming mail, packages, and deliveries.
Coordinate outgoing mail, courier services, and scheduled deliveries.
Manage office and kitchen supply inventory and place orders as needed.
Coordinate with building management regarding maintenance requests, access issues, parking, and general office needs.
Prepare and deposit checks multiple times per week.
Maintain overall organization and presentation of the office.

Team & Operational Support

Provide general administrative support to Firm Partners, Principals, and staff.
Assist with internal expense reports, purchase orders, and administrative documentation.
Track employee time‑off requests and maintain internal records.
Assist with onboarding new employees, including first‑day orientation support, equipment setup, and basic systems guidance.
Help organize internal meetings, trainings, and occasional firm events.
Assist with proofreading and formatting financial statements, proposals, and other client‑facing documents, as needed.
Coordinate with outsourced IT providers when issues require escalation.
Provide basic in‑house IT assistance, including troubleshooting Windows systems, Microsoft Office applications, printers, and office equipment.
Assist with basic computer and equipment inventory tracking and setup.

Minimum Qualifications

Minimum of 3 years of experience in an administrative or office support role.
Associate degree or relevant coursework in business, management, accounting, marketing, or a related field preferred.
Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Proofreading experience, particularly with professional or financial documents, preferred.
Basic IT knowledge, including basic troubleshooting of software, hardware, and office equipment.
Experience setting up computers and assisting with basic technical issues preferred.
Experience with QuickBooks and/or Adobe Photoshop a plus.

Skills and Competencies

Polished interpersonal presence when interacting with clients, visitors, and firm leadership.
Professional appearance and demeanor appropriate for a client‑facing role.
Excellent time management and multitasking skills.
Strong attention to detail and organizational skills.
Reliable, proactive, and team‑oriented mindset.
Strong written and oral communication skills.
Solid command of English grammar.
Ability to work independently, prioritize tasks, and meet deadlines.
Comfortable handling quick turnaround requests in a professional environment.

This opportunity is located in our Tysons Corner, VA office as an in‑office position. If you are an ambitious and dedicated professional, our firm offers an optimal environment for your continued career growth and success. Rogers & Company provides competitive compensation and additional benefits, including:

Benefits