Front Office & Operations Coordinator (On-Site)

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Stanford University School of Medicine's Office for Religious and Spiritual Life seeks a Front Office Coordinator to manage administrative, financial, and facility operations at Historic Stanford Campus. This on-site role serves as the first contact for colleagues and the public, handling purchases, payments, and coordination with university offices.

Working hours are 8:30am to 5:30pm, Monday to Friday. The FOC must be organized, professional, and capable of multi-tasking in a fast-paced

Qualifications

• Advanced computer skills with office software and email applications.
• Excellent organizational and multi‑tasking abilities.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Oversee financial transactions and procurement for the department.
• Coordinate facility maintenance and office operations for Memorial Church and related spaces.
• Support onboarding/offboarding of staff and affiliates; manage guest speaker logistics.
• Prepare documents, calendars, and travel arrangements; ensure compliance with university policies.
• Lead or supervise temporary staff and coordinate with other ORSL staff.

Skills

Advanced computer skills

Organizational skills

Verbal communication

Written communication

Customer service

Education

High school diploma

Job description

Stanford University School of Medicine's Office for Religious and Spiritual Life seeks a Front Office Coordinator to manage administrative, financial, and facility operations at Historic Stanford Campus. This on-site role serves as the first contact for colleagues and the public, handling purchases, payments, and coordination with university offices.

Working hours are 8:30am to 5:30pm, Monday to Friday. The FOC must be organized, professional, and capable of multi-tasking in a fast-paced