Executive Office Administrator

SLAC; Palo Alto (CA); Hybrid; USD 88,000 - 163,000; Full time

Benefits offered by this job

PTO 18+ days

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Mental health programs

Commuter benefits

Job summary

Stanford University is seeking an Executive Office Administrator to support the Executive Suite under the Director of Finance and Administration. The role requires handling multiple responsibilities with judgment and discretion in a hybrid environment, on-site four days a week.

You will implement day-to-day operations, analyze data and reports, develop procedures, coordinate outreach, contribute to budgeting, and supervise staff as needed, collaborating with internal and external partners to

Qualifications

• Bachelor's degree and three years of relevant experience.
• Ability to manage multiple responsibilities with judgment.
• Excellent communication and collaboration skills.
• Ability to supervise staff as needed.

Responsibilities

• Implement, administer and evaluate day-to-day activities of the unit with strategic recommendations.
• Collect and analyze data, create reports, review trends and propose solutions.
• Interpret policies and develop procedures for the program.
• Serve as the program's main contact and subject matter expert; coordinate training and outreach.
• Plan and promote events and conferences; support budget development and forecasting.
• Direct staff tasks and supervision as required.

Skills

Prioritization

Organizational skills

Initiative

Verbal and written communication

Judgment and decision-making

Teamwork

Subject matter knowledge

People leadership

Education

Bachelor's degree and 3 years relevant experience

Job description

Stanford University is seeking an Executive Office Administrator to administer and support programs or functions of the Executive Suite under the supervision of the Director of Finance and Administration (DFA). The incumbent will independently manage multiple and competing responsibilities and projects where a high degree of judgment and discretion is required in resolving problems and making recommendations.

This position is offered as a hybrid role (onsite 4 days a week), subject to operational needs.

Duties include*

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

* - Other duties may also be assigned.

Qualifications

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .
• Pay Range $87,529-$163,388
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 09/01/2026, 02:22 PM
• Grade H
• Job Identification 109357

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations

hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more