Front Office & Facilities Coordinator

SLAC; Palo Alto (CA); On-site; USD 83,000 - 93,000; Full time

Job summary

SLAC seeks a Front Office Coordinator to run the front desk, manage finances, and oversee facilities at Historic Stanford Campus. The role requires organization, reliability, and professional conduct, with guidance from the Director of Events and Operations.

Working hours are 8:30am to 5:30pm, Monday through Friday, on-site. The FOC handles purchasing, payments, campus compliance, and guest logistics while supporting ORSL programs and staff operations.

Responsibilities

• Oversee all purchasing and financial logistics for the department.
• Process payments to vendors, contractors, and speakers.
• Coordinate and reconcile university travel cards monthly.
• Manage procurement, invoicing, and travel arrangements.
• Maintain Memorial Church facilities and office spaces.
• Lead daily facility checks and lock-up procedures.
• Track keys, IDs, IT assets, and schedule repairs.
• Support emergency preparedness and safety compliance.
• Assist onboarding of staff and guests; manage invitations.
• Provide event support logistics as needed.

Job description

SLAC seeks a Front Office Coordinator to run the front desk, manage finances, and oversee facilities at Historic Stanford Campus. The role requires organization, reliability, and professional conduct, with guidance from the Director of Events and Operations.

Working hours are 8:30am to 5:30pm, Monday through Friday, on-site. The FOC handles purchasing, payments, campus compliance, and guest logistics while supporting ORSL programs and staff operations.