Front Office & Operations Coordinator

Motorsport Network, LLC; Indianapolis (IN); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Disability benefits

Annual bonus

Paid time off

Kit apparel discounts

Job summary

Arrow McLaren in Indianapolis is seeking an Office Coordinator to serve as the front desk receptionist and support daily operations across administrative and finance-related activities. You will welcome guests, manage calls, coordinate tours, and ensure conference room tech is ready for meetings.

The role requires 3-5 years in administrative roles, superb customer service, and strong organizational and communication skills. This is a fast-paced, dynamic environment common in sports programs.

Qualifications

• 3-5 years of administrative, office coordination, or workplace experience.
• Exceptional customer service and interpersonal skills.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary front desk receptionist, welcoming guests and visitors.
• Manage and direct incoming calls, messages, and inquiries promptly.
• Coordinate and conduct facility tours for guests and fans.
• Ensure conference room technology and AV equipment are operational.
• Monitor, order, and restock office supplies for daily operations.
• Maintain cleanliness and readiness of breakrooms and common areas.
• Assist with internal office communications and employee engagement activities.
• Provide administrative support across departments as needed.
• Support special projects, events, and other duties as assigned.

Skills

Customer service

Interpersonal skills

Organizational skills

Communication

Discretion

Microsoft Office

Smartsheet

Tools

NetSuite

Smartsheet

AV equipment

Video conferencing

Job description

Arrow McLaren in Indianapolis is seeking an Office Coordinator to serve as the front desk receptionist and support daily operations across administrative and finance-related activities. You will welcome guests, manage calls, coordinate tours, and ensure conference room tech is ready for meetings.

The role requires 3-5 years in administrative roles, superb customer service, and strong organizational and communication skills. This is a fast-paced, dynamic environment common in sports programs.