Front Office & Data Coordinator – PROS Program

Family Service League Of Suffolk County, Inc; Town of Huntington (NY); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health and Dental Insurance

Vision Insurance

Flexible Spending Account (FSA)

Retirement Savings Plan (5% employer)

Life and AD&D Insurance

Generous PTO

Up to 11 paid Holidays

Employee Assistance Program (EAP)

Disability insurance

Job summary

Family Service League is seeking a full-time Program Assistant for the Personalized Recovery Oriented Services (PROS) program in Huntington, NY. The role supports day-to-day front office operations, including client check-ins, data entry, and phone coverage.

Responsibilities also include scheduling, filing, supply ordering, and assisting with monthly billing. The position requires a high school diploma, clerical experience, and proficiency with Microsoft Office and EHR systems.

Qualifications

• High School Diploma required.
• At least 1 year of clerical experience required.
• Proficient computer skills, including Microsoft Office and familiarity with Electronic Health Record required.
• Excellent interpersonal and communication skills required.

Responsibilities

• Answer telephones and faxes, taking and forwarding messages, and communicating with clients and staff.
• Assist with referrals and scheduling appointments.
• Maintain, organize and file documents.
• Order supplies within budget and track income/expenses.
• Oversee building operations and maintenance tasks.
• Accept deliveries and organize supplies.
• Data entry: new client data, appointments, billing.
• Operate phones, fax, copier and scanner.
• Collaborate with multidisciplinary team.

Skills

Clerical experience

Microsoft Office

Electronic Health Record

Interpersonal communication

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Family Service League is seeking a full-time Program Assistant for the Personalized Recovery Oriented Services (PROS) program in Huntington, NY. The role supports day-to-day front office operations, including client check-ins, data entry, and phone coverage.

Responsibilities also include scheduling, filing, supply ordering, and assisting with monthly billing. The position requires a high school diploma, clerical experience, and proficiency with Microsoft Office and EHR systems.