PROGRAM ASSISTANT

Family Service League Of Suffolk County, Inc; Town of Huntington (NY); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health and Dental Insurance

Vision Insurance

Flexible Spending Account (FSA)

Retirement Savings Plan (5% employer)

Life and AD&D Insurance

Generous PTO

Up to 11 paid Holidays

Employee Assistance Program (EAP)

Disability insurance

Job summary

Family Service League is seeking a full-time Program Assistant for the Personalized Recovery Oriented Services (PROS) program in Huntington, NY. The role supports day-to-day front office operations, including client check-ins, data entry, and phone coverage.

Responsibilities also include scheduling, filing, supply ordering, and assisting with monthly billing. The position requires a high school diploma, clerical experience, and proficiency with Microsoft Office and EHR systems.

Qualifications

• High School Diploma required.
• At least 1 year of clerical experience required.
• Proficient computer skills, including Microsoft Office and familiarity with Electronic Health Record required.
• Excellent interpersonal and communication skills required.

Responsibilities

• Answer telephones and faxes, taking and forwarding messages, and communicating with clients and staff.
• Assist with referrals and scheduling appointments.
• Maintain, organize and file documents.
• Order supplies within budget and track income/expenses.
• Oversee building operations and maintenance tasks.
• Accept deliveries and organize supplies.
• Data entry: new client data, appointments, billing.
• Operate phones, fax, copier and scanner.
• Collaborate with multidisciplinary team.

Skills

Clerical experience

Microsoft Office

Electronic Health Record

Interpersonal communication

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

PROGRAM ASSISTANT

Huntington, NY, US

30+ days ago Requisition ID: 3494

Salary: $38,220.00 Annually

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE:

Monday - Friday 8am-4pm

SUMMARY:

Family Service League is seeking a full-time Program Assistant for our Personalized Recovery Oriented Services (PROS) Program located in Huntington, NY. The Program Assistant will assist the program in day-to-day front office operations. Responsibilities include checking in clients, data entry, answering phones and a variety of administrative tasks to support the program, clients, and staff.

We offer a generous benefits package including the following:

• Health and Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Retirement Savings Plan with a 5% employer contribution
• Life and AD&D Insurance
• Generous PTO (paid time off)
• Up to 11 paid Holidays
• Employee Assistance Program (EAP)
• Company paid Short-Term and Long-Term Disability
• Employee Discounts and more!

RESPONSIBILITIES:

• The Program Assistant will be responsible for answering telephones and faxes, taking and forwarding messages, and communicating with clients and staff.
• Assist with referrals and scheduling appointment
• Maintain, organize and file documents
• Utilize an electronic requisition to order supplies within budget, assist custodian with petty cash, track and record income and expenses
• Oversee building operations and needed maintenance and cleaning.
• Accept deliveries of program supplies, unpack boxes and put items away
• Data entry functions include entering new client data, scheduling appointments, scanning paper documents, tracking daily attendance and completing monthly billing
• The Program Assistant will maintain operation of technology including phones, fax, copy machine and scanner
• Collaborate with multidisciplinary team and provide assistance as needed
• Performing other duties as delegated by the program director
• All other duties as assigned

QUALIFICATIONS:

High School Diploma required

At least 1 year of clerical experience required

Proficient computer skills, including Microsoft Office and familiarity with Electronic Health Record required

Excellent interpersonal and communication skills required

PHYSICAL REQUIREMENTS:

• Ability to sit, stand, walk, bend and reach as required
• Ability to lift and carry up to 25lbs on an occasional basis as needed