Front Office Coordinator PHY Peds Cambridge SMG

University of Maryland Medical System Corporation; Cambridge (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Maryland Medical System Corporation seeks a clerical support role to assist with front-desk registration, scheduling, and patient services.

Under supervision, the incumbent will handle telephone management, patient data entry, and coordinated communication with clinical staff to ensure smooth clinic operations.

Qualifications

• High School Diploma or GED required.
• 1 year of customer service experience required; front-desk experience preferred.
• Healthcare environment experience preferred.

Responsibilities

• Greet and screen visitors and manage telephone calls.
• Verify appointments and patient demographics; enter data accurately.
• Register patients and collect co-pays and other payments.
• Schedule appointments and maintain department calendars.
• Process referrals and coordinate with clinical staff.
• Prepare examination rooms and maintain cleanliness.
• Track labs and coordinate with labs when issues arise.
• Maintain patient charts and medical records according to policy.

Skills

Interpersonal skills

Customer service

Verbal communication

Written communication

Data entry

Phone etiquette

Education

High School Diploma or GED

Tools

Patient information systems

Job description

Under moderate supervision, performs a variety of clerical activities to support clinical operations including customer service, telephone management, scheduling, registration, and copay collections. Ensures that all provider schedules are appropriately populated, telephones are managed, and complete registration information is captured prior to or during each patient visit.

Job Responsibilities

• Receives and screens visitors and telephone calls. Provides general information in person and on the telephone.
• Calls patients to verify appointments.
• Verifies patient demographic information including insurance verification prior to the patient visit for all pre-scheduled patients. Performs data entry of patient demographic information. Types letters and faxes information as needed.
• Registers all patients at each visit utilizing established policies for the capture of complete and up-to-date patient and insurance information Receives and documents patient responsible payments including co-payments, past balance payments, and other patient-responsible charges.
• Schedules patients for physician visit. Maintains and updates appointment calendars.
• Processes all referral requests by physicians and patients within a timely manner and according to clinic procedure.
• Notifies clinical personnel of patient arrival.
• Maintains entry log of incoming visitors.
• Processes and delivers departmental mail.
• Prepares examination room for patients. Cleans examination rooms between patients and at the end of the day.
• Tracks down labs on patients and follows up with lab companies when errors occur.
• Coordinates files and office information – updates charts, labs, x-rays, dictated notes, etc.
• Pulls and prepares charts for current and follow-up appointments.
• Processes and maintains medical records in accordance with records protocols.
• Discharges each patient via established policies, including charge entry for current visit if appropriate, scheduling of future appointments, facilitation of ancillary procedures as necessary, and provides for the patient a receipt for services rendered.
• Performs other duties as assigned.

Education and Experience

• High School Diploma or equivalent (GED) is required.
• One (1) year of customer service experience required. One (1) year relevant front-desk experience preferred. Experience within a healthcare environment preferred.
• Certification in scheduling and registration preferred.

Knowledge, Skills And Abilities

• Ability to interact with personnel of all levels within the organization and work within a multi-disciplinary team environment.
• Interpersonal skills, customer orientation and an outgoing and pleasant demeanor.
• Prior experience and demonstrated competence with patient or customer information systems.
• Highly effective verbal, written and interpersonal communication skills to communicate effectively with all levels hospital staff, patients, visitors, and levels of staff.