Front Office Coordinator

WESTERN LOUDOUN DENTAL PLLC; Lovettsville (VA); On-site; USD 32,000 - 52,000; Part time

Benefits offered by this job

Dental insurance

Flexible schedule

Free uniforms

Opportunity for advancement

Paid time off

Employee discount

Ground-floor opportunity with growth

Job summary

WESTERN LOUDOUN DENTAL PLLC is launching a brand-new dental practice in Lovettsville, VA. We seek a sharp, personable Front Office Coordinator to greet patients, manage calls and scheduling, verify insurance, and present treatment plans from day one.

This part-time role (~20 hrs/week) will grow to full-time as the practice opens, with a path to leadership and growth in the front office. You will help shape our workflows and deliver an exceptional patient experience.

Qualifications

• Experience in front desk or customer service, preferably in dental/medical settings.
• Familiarity with verifying dental benefits and explaining coverage is a plus.
• Strong organization, reliability, and composure under pressure.
• Willingness to learn and grow with a new practice and leadership potential.

Responsibilities

• Greet and check patients in/out, create a welcoming first impression.
• Answer calls, schedule and confirm appointments.
• Verify dental insurance and explain benefits to patients.
• Present treatment plans and financial arrangements.
• Manage the daily schedule for smooth operations.
• Handle patient communications and recalls.
• Support clinical team and refine front office workflows.

Skills

Front office experience

Customer service

Dental insurance verification

Organizational skills

Tech-savvy

Open Dental

Tools

Open Dental

Job description

Benefits:

• Dental insurance
• Flexible schedule
• Free uniforms
• Opportunity for advancement
• Paid time off

Front Office Coordinator —(Brand-New Practice!)

We are seeking a sharp, personable Front Office Coordinator to join our brand-new dental practice from day one. You'll be the first face and voice our patients experience, and a key part of building a warm, well-run office from the ground up. This is a unique opportunity to help shape our systems and culture — and for the right person, real potential to grow into a leadership role as we expand.

"This role begins part-time (~20 hrs/week) before we open and grows to full-time as the practice launches."

Responsibilities

• Greet and check patients in and out, creating a welcoming first impression
• Answer and manage incoming calls, schedule and confirm appointments
• Verify dental insurance, review benefits, and help patients understand their coverage
• Present and coordinate treatment plans and financial arrangements
• Manage the schedule to keep the day running smoothly and productively
• Handle patient communication (calls, texts, follow-ups) and recall
• Keep the front office organized and support the clinical team as needed
• Help build and refine our front office systems and workflows as we open and grow

Requirements (flexible on this)

• Front office or customer service experience (dental or medical strongly preferred)
• Comfort with dental insurance verification and benefits (a big plus)
• Friendly, professional, and genuinely patient-focused
• Highly organized, reliable, and calm under pressure
• Tech-comfortable; Open Dental experience a plus (we'll train the right person)
• Ambitious and excited to grow with a new practice — leadership potential valued

What We Offer

• Brand-new facility with modern technology
• Ground-floor opportunity with room to grow into a lead or management role
• Employee dental care discount
• Supportive, team-first environment focused on your growth

Join us in building something special — a practice known for exceptional care and an outstanding patient experience. We can't wait to meet you!

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person