Front Office Coordinator

Iowa Conservatory; Iowa City (IA); Presencial; USD 28 000 - 33 000; Tempo parcial

Resumo da oferta

Iowa Conservatory is seeking a friendly, organized Administrative Coordinator to support the Head of School and Academic Provost. You will be the welcoming first point of contact for students, families, faculty, and guests, and keep daily front-office operations running smoothly.

The role requires strong organizational skills, discretion with confidential information, and experience with Google Workspace and QuickBooks.

Qualificações

• Experience in an administrative or office role, preferably in a school setting.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Comfortable with Google Workspace and QuickBooks.

Responsabilidades

• Provide administrative support to the Head of School, including calendar management and meeting preparation.
• Manage the front office: phones, email, visitors, and mail.
• Maintain student records, tuition, attendance, and enrollment files with confidentiality.
• Communicate with parents and families in a friendly, timely way.
• Coordinate school calendars, events, performances, and schedules.
• Support faculty and staff with office needs, supplies, and logistics.
• Help maintain and improve office systems and processes.
• Assist with special projects as needed.

Conhecimentos

Administrative experience

Organizational skills

Communication skills

Discretion with confidential info

Multitasking

Ferramentas

Google Workspace

QuickBooks

Descrição da oferta de emprego

About ICON

Iowa Conservatory is an accredited, private middle and high school where students train seriously in the arts while completing their rigorous academic education. We're a young, growing school with a close-knit team that values collaboration, excellence, and a positive, can-do culture.

The Role

The coordinator is the organizational center of our front office. You'll support the Head of School and Academic Provost, keep daily operations running smoothly, and be a warm, professional first point of contact for students, families, faculty, and guests.

Key Responsibilities

• Provide administrative support to the Head of School, including calendar management, correspondence, and meeting preparation
• Manage the front office: phones, email, visitors, and mail
• Maintain student records, tuition, attendance, and enrollment files with accuracy and confidentiality
• Communicate with parents and families in a friendly, timely way
• Coordinate school calendars, events, performances, and schedules
• Support faculty and staff with office needs, supplies, and logistics
• Help maintain and improve office systems and processes
• Assist with special projects as needed

Qualifications

• Experience in an administrative or office role (school setting preferred)
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Comfortable with Google Workspace, Quickbooks
• Able to handle multiple priorities calmly in a fast-paced environment
• Discretion with confidential information
• A love for education and working with young people is a big plus

Compensation and Hours

Hourly rate: 20-24/hr, commensurate with experience and qualifications. Our team is looking for two part time - ¾ time coordinators. Open school hours are M-F 8:00am-5:00pm and occasional outside school hours/evening/weekend events such as orientation and conferences to be shared.