Front Office Coordinator

Multimatic; Fort Wayne (IN); On-site; USD 22,000 - 33,000; Full time

Job summary

Multimatic in Fort Wayne, IN is seeking a Front Desk Coordinator to provide administrative support to the Human Resources department and oversee front office activities. You will handle attendance records, plan employee events, data entry, mail, and visitor greeting, with confidentiality.

This on-site role requires strong organizational and communication skills. Proficiency with Microsoft Office, especially Excel and Outlook, is preferred.

Qualifications

• Essential duties include attendance and record administration for hourly employees.
• Coordinate employee events, recognition programs, luncheons, and other activities.
• Provide front office support: greet visitors, route calls, sort mail, and manage inventory.

Responsibilities

• Maintain accurate attendance, vacation, absenteeism, and related records and trackers.
• Coordinate employee events, recognition programs, celebrations, luncheons, and other activities.
• Greet and direct visitors, answer and route calls, receive mail, and maintain supplies.

Skills

Attention to detail

Organizational skills

Time-management

Written communication

Verbal communication

Independent work capability

Microsoft Office

Excel

Outlook

Education

High school diploma or GED

Tools

Microsoft Office

Job description

## Front Office CoordinatorApply: Fort Wayne, Indiana: Full time: Posted 5 Days Ago: JR103528**Front Desk Coordinator****Reports To:** Human Resources Manager **Shift:** First Shift **Position:** HourlyThis is an on-site position; relocation assistance is not available. Candidates must be able to reliably report to the work location as scheduled. **Position Summary**The Front Desk Coordinator provides administrative support to the Human Resources department and oversees day-to-day front office activities. Primary responsibilities include attendance administration, employee event coordination, data entry, recordkeeping, office administration, and company vehicle coordination. This position is administrative in nature and does not independently handle employee relations, policy interpretation, leave administration, or other matters requiring HR decision-making. **Essential Duties and Responsibilities****Attendance & Record Administration*** Maintain accurate attendance, vacation, absenteeism, and related employee records and trackers.* Monitor attendance records and identify employees who reach established disciplinary thresholds.* Prepare standard attendance-related disciplinary documentation for management review and delivery.* Perform accurate data entry and maintain departmental spreadsheets, reports, and tracking systems.* Maintain and file hourly employee records and documentation.* Identify discrepancies or exceptions and refer them to the appropriate HR team member.**Employee Events & Communications*** Coordinate employee events, recognition programs, celebrations, luncheons, and other company activities.* Serve as coordinator of the employee event planning committee.* Coordinate vendors, catering, supplies, scheduling, setup, and employee communications.* Plan activities within established budgets and obtain approval from the HR Manager for expenditures.* Maintain employee communication boards and digital announcements.**Front Office & Administrative Support*** Greet and direct visitors, applicants, vendors, contractors, and other guests.* Answer and route incoming calls and inquiries.* Receive, sort, distribute, and prepare incoming and outgoing mail.* Order office supplies and maintain appropriate inventory.* Coordinate company vehicle usage.* Provide administrative support for new-hire data entry and departmental records.* Maintain confidentiality of employee and company information.* Perform other related administrative duties as assigned.**Qualifications****Required*** High school diploma or GED.* Minimum of two years of administrative support, office coordination, records administration, or other detail-intensive clerical experience.* Proficiency with Microsoft Office, particularly Excel and Outlook.* Experience working with spreadsheets, databases, or tracking systems.* Strong organizational, written, and verbal communication skills.**Preferred*** Manufacturing or industrial office experience.* Experience with attendance, timekeeping, payroll support, or employee recordkeeping.* Experience coordinating events, vendors, catering, or company activities.* Experience with purchasing, invoice processing, office administration, or vehicle coordination.**Knowledge, Skills & Abilities**Successful candidates will demonstrate:* Exceptional attention to detail and accuracy.* Strong organizational and time-management skills.* Ability to manage multiple priorities and recurring deadlines.* Comfort performing detailed and repetitive administrative work.* Ability to work independently and follow established procedures.* Sound judgment in recognizing when an issue should be escalated rather than independently resolved.* Strong planning and coordination skills.* Professional and courteous communication.* Ability to maintain confidentiality and handle sensitive information appropriately.* Dependability and consistent follow-through.*To learn more about Multimatic, check out our youtube channel - https://www.youtube.com/watch?v=psOjJIh3t90**If you are interested in this position, apply by sending us your cover letter and resume.**We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.**As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.*