Front Office Coordinator

Multimatic-In; Fort Wayne (IN); On-site; USD 21,000 - 30,000; Full time

Job summary

Multimatic-In seeks a Front Desk Coordinator to support the HR department with attendance administration, data entry, and office coordination.

The role involves greeting visitors, handling calls, coordinating employee events, and maintaining confidential records. Strong organizational and communication skills are essential to succeed in a busy on-site environment.

Qualifications

• High school diploma or GED.
• Minimum of two years of administrative support or clerical experience.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Experience handling spreadsheets, databases, or tracking systems.

Responsibilities

• Attendance & record administration including tracking attendance records and disciplinary documentation.
• Coordinate employee events, recognitions, celebrations, luncheons, and communications.
• Greet and direct visitors, answer and route calls, and manage mail and deliveries.
• Provide administrative support for new-hire data entry and departmental records.
• Coordinate company vehicle usage and maintain office supplies.

Skills

Office administration

Excel

Outlook

Data entry

Organizational skills

Written communication

Verbal communication

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Database software

Job description

Front Desk CoordinatorReports To: Human Resources ManagerShift: First ShiftPosition: HourlyThis is an on-site position; relocation assistance is not available. Candidates must be able to reliably report to the work location as scheduled.Position SummaryThe Front Desk Coordinator provides administrative support to the Human Resources department and oversees day-to-day front office activities. Primary responsibilities include attendance administration, employee event coordination, data entry, recordkeeping, office administration, and company vehicle coordination.This position is administrative in nature and does not independently handle employee relations, policy interpretation, leave administration, or other matters requiring HR decision-making.Essential Duties and ResponsibilitiesAttendance & Record AdministrationMaintain accurate attendance, vacation, absenteeism, and related employee records and trackers.Monitor attendance records and identify employees who reach established disciplinary thresholds.Prepare standard attendance-related disciplinary documentation for management review and delivery.Perform accurate data entry and maintain departmental spreadsheets, reports, and tracking systems.Maintain and file hourly employee records and documentation.Identify discrepancies or exceptions and refer them to the appropriate HR team member.Employee Events & CommunicationsCoordinate employee events, recognition programs, celebrations, luncheons, and other company activities.Serve as coordinator of the employee event planning committee.Coordinate vendors, catering, supplies, scheduling, setup, and employee communications.Plan activities within established budgets and obtain approval from the HR Manager for expenditures.Maintain employee communication boards and digital announcements.Front Office & Administrative SupportGreet and direct visitors, applicants, vendors, contractors, and other guests.Answer and route incoming calls and inquiries.Receive, sort, distribute, and prepare incoming and outgoing mail.Order office supplies and maintain appropriate inventory.Coordinate company vehicle usage.Provide administrative support for new-hire data entry and departmental records.Maintain confidentiality of employee and company information.Perform other related administrative duties as assigned.QualificationsRequiredHigh school diploma or GED.Minimum of two years of administrative support, office coordination, records administration, or other detail-intensive clerical experience.Proficiency with Microsoft Office, particularly Excel and Outlook.Experience working with spreadsheets, databases, or tracking systems.Strong organizational, written, and verbal communication skills.PreferredManufacturing or industrial office experience.Experience with attendance, timekeeping, payroll support, or employee recordkeeping.Experience coordinating events, vendors, catering, or company activities.Experience with purchasing, invoice processing, office administration, or vehicle coordination.Knowledge, Skills & AbilitiesSuccessful candidates will demonstrate:Exceptional attention to detail and accuracy.Strong organizational and time-management skills.Ability to manage multiple priorities and recurring deadlines.Comfort performing detailed and repetitive administrative work.Ability to work independently and follow established procedures.Sound judgment in recognizing when an issue should be escalated rather than independently resolved.Strong planning and coordination skills.Professional and courteous communication.Ability to maintain confidentiality and handle sensitive information appropriately.Dependability and consistent follow-through.To learn more about Multimatic, check out our youtube channel - https://www.youtube.com/watch?v=psOjJIh3t90If you are interested in this position, apply by sending us your cover letter and resume.We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.