Front Office Coordinator

MaxHealth MSO; Colleyville (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Vision insurance

Health insurance

Life insurance

Paid time off

Job summary

MaxHealth MSO in Texas is seeking a Front Office Coordinator to ensure smooth front desk operations and deliver outstanding patient experiences under the Front Office Lead. You will be the first point of contact for clients and visitors, handle multi-line calls, and manage data entry with accuracy.

Ideal candidates bring excellent customer service, strong organizational skills, experience with EMR systems (eCW a plus), and the ability to schedule providers while supporting a bilingual

Qualifications

• Previous front office experience in a healthcare setting.
• Excellent customer service and communication abilities.
• Bilingual English/Spanish preferred.
• Familiarity with EMR systems (eCW a plus).

Responsibilities

• Oversee front desk operations to maintain an organized workflow.
• Greet and assist patients with a warm, professional demeanor.
• Manage incoming/outgoing calls and provider scheduling.
• Perform data entry with accuracy and maintain organized records/files.

Skills

Customer service

Organizational skills

Data entry

EMR familiarity

Provider scheduling

Phone etiquette

Bilingual English/Spanish

Teamwork

Microsoft Office

Tools

Microsoft Office

eCW EMR

Job description

MaxHealth MSO is a Texas-based Management Services Organization formed through the merger of Elis Medical Corporation and Elevate Health Management. We provide operational and administrative support to a growing network of practices across Austin, Dallas–Fort Worth, Houston, San Antonio, and surrounding communities.

We support:

• MaxHealth Family, Internal & Sports Medicine
• Elevate Brain Injury & Mental Health

Together, our practices deliver comprehensive care including Primary Care, Urgent Care, Direct Primary Care, Personal Injury, Mental Health, Brain Health, and Longevity Medicine.

Our mission is to provide high-quality, compassionate, and innovative healthcare while fostering a collaborative, respectful, and service-driven workplace culture.

At MaxHealth MSO, we believe communication, integrity, empathy, and teamwork drive both patient outcomes and employee success.

We are seeking a Front Office Coordinator to join our team at MaxHealth MSO! This role is essential in ensuring the smooth and efficient operation of our front office while delivering outstanding patient experiences under the supervision of the Front Office Lead. The ideal candidate will be the first point of contact for clients and visitors, ensuring a welcoming and efficient front desk experience. Your core skills in customer service, phone etiquette, and computer literacy will be essential in managing multi-line phone systems and handling data entry tasks. Proficiency in Microsoft Office and bilingual communication in Spanish will enhance your ability to support diverse clientele. This role requires strong organizational skills and attention to detail, contributing to the smooth operation of our office and fostering positive relationships with clients and staff alike.

Responsibilities:

• Oversee daily front office operations to maintain an organized and efficient workflow.
• Greet and assist patients with a warm, professional, and welcoming demeanor.
• Manage incoming and outgoing phone calls, ensuring prompt and courteous communication.
• Be the expert in patient offerings and answer questions about our services.
• Perform data entry tasks with accuracy, maintaining organized records and files.

Requirements:

• Excellent customer service skills with a friendly and professional approach.
• Strong organizational skills with the ability to prioritize and follow through on tasks.
• Accurate data entry skills with great attention to detail.
• Previous front office experience in a healthcare setting.
• Familiarity with EMR (Electronic Medical Records) systems (eCW a plus)
• Experience with provider scheduling.
• Ability to handle phone calls professionally and follow proper phone etiquette.
• A compassionate and empathetic approach to patient care.
• Strong teamwork and collaboration skills.
• Bilingual in English and Spanish preferred, but not required.
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 40 hours per week
• Monday through Friday

Language:

• Bilingual English and Spanish (preferred)

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. Requirements may be modified to accommodate individuals with disabilities.