Front Office & Bookkeeping Specialist | Growth & Benefits

All State Manufacturing; Terre Haute (IN); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Profit sharing

Paid holidays

Accrued paid time off

On-the-job training

Stable workplace

Job summary

All State Manufacturing in Terre Haute, IN, seeks an organized front-office and HR administrator to handle payroll, accounting, and receptionist duties. You’ll work directly with the CEO, manage sensitive information, and ensure timely completion of payroll, bills, and shipments in a small, close-knit team.

The role requires 2+ years in bookkeeping/payroll, proficiency with QuickBooks Desktop, and strong Excel/Word skills.

Qualifications

• 2+ years of bookkeeping, payroll, or office administration experience.
• Proficiency with QuickBooks Desktop and MS Office.
• Ability to handle confidential information with discretion.

Responsibilities

• Process biweekly payroll in QuickBooks Desktop and manage deductions.
• File and pay state and federal payroll withholding.
• Manage benefit deductions and annual open enrollment.
• Handle onboarding paperwork, employee files, terminations, and workers' comp claims.
• Submit temporary employees' hours to staffing agencies.
• Enter vendor bills and manage payments.
• Invoice customers and post payments.
• Manage bank deposits and purchase orders.
• File sales and property taxes.
• Maintain accurate transaction categorization.
• Greet visitors and perform general clerical work.
• Prepare board meeting packets and take minutes.
• Coordinate building vendors and office supplies.
• Plan company events and keep leadership's schedules.

Skills

Confidentiality

Attendance

Bookkeeping

Payroll

Office administration

Detail-oriented

Customer service

Time management

Tools

QuickBooks Desktop

Excel

Word

Job description

All State Manufacturing in Terre Haute, IN, seeks an organized front-office and HR administrator to handle payroll, accounting, and receptionist duties. You’ll work directly with the CEO, manage sensitive information, and ensure timely completion of payroll, bills, and shipments in a small, close-knit team.

The role requires 2+ years in bookkeeping/payroll, proficiency with QuickBooks Desktop, and strong Excel/Word skills.