Front Office Associate

RAYUS Radiology; Springfield (MA); On-site; USD 35,000 - 45,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401k with company match

Tuition reimbursement

Adoption assistance

Pet insurance

PTO and holiday pay

Job summary

RAYUS Radiology is seeking a Front Office Associate in Springfield, MA to provide excellent patient services. In this role, you will greet and register patients, handle scheduling, and verify insurance coverage. The preferred candidate has customer service experience, proficient computer skills, and medical office familiarity. Benefits include medical, dental, vision insurance, and a 401k plan. Join us and contribute to a patient-friendly environment at RAYUS Radiology!

Qualifications

• One year of customer service experience required.
• Proficient in using computer systems and typing.
• Previous medical office experience is preferred.

Responsibilities

• Greet and check-in patients scheduled for imaging services.
• Schedule appointments and arrange transportation for patients.
• Verify patient's insurance coverage and obtain authorizations.

Skills

Customer Service experience

Proficient in computer systems

Microsoft Office Suite

Education

High School Diploma or equivalent

Tools

Outlook

Word

Teams

Excel

Job description

RAYUS now offers DailyPay! Work today, get paid today!

RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, and greeting and registering patients in a cheerful, professional, and sincere manner.

This is a temporary/PRN position working various shifts as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(55%) Registration

1. Greet and check‑in patients scheduled for imaging services; processes payments and copays as needed.
2. Answer phones and handle calls in an efficient and friendly manner.
3. Field phone calls appropriately for Center Team Members.
4. Act as liaison between imaging technologists and the patients waiting for exams, and relay messages regarding scanner status and other Clinic information.
5. Maintain organization of the front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office cleanup.
6. Order office supplies as needed.
7. Maintain supply of patient information sheets.
8. Push patient imaging via electronic interfaces.
9. Complete patient appointment confirmation calls and provide preparation instructions to patients.
10. Fax/scan reports, billing information, and medical release forms as requested.

(20%) Scheduling

1. Arrange transportation, interpreters, and hotel accommodations for patients when appropriate.
2. Enter and submit patient exam orders.
3. Verify patient exam orders match exam schedules.
4. Schedule referrals and ensure proper authorizations are obtained.
5. Schedule walk‑in patients.
6. Process requests for image orders and CDs from both the referring physicians and patients.
7. Maintain an up‑to‑date and accurate database of all current and potential referring physicians.

(20%) Insurance

1. Verify patient's insurance coverage.
2. Pre‑certify all patient exams with the patient's insurance company.
3. Obtain insurance authorizations.
4. Apply knowledge of insurance carriers (e.g., Medicare) and procedures that require waivers to obtain pre‑authorization, if needed, prior to patient appointments.
5. Facilitate Release of Information (ROI) requests for patients, referring offices, other medical facilities, attorneys & insurance companies following company guidelines.

(5%) Completes other tasks and projects as assigned

Required Qualifications

1. High School Diploma, or equivalent.
2. One (1) year of Customer Service experience.
3. Proficient in using computer systems and typing.
4. Working knowledge of Microsoft Office Suite; Outlook, Word, Teams, Excel.

Preferred Qualifications

1. Previous medical office experience.
2. Medical terminology and office background.
3. Insurance knowledge.
4. Bilingual.

Benefits

We offer benefits (based on eligibility) including medical, dental and vision insurance, 401k with company match, life and disability insurance, tuition reimbursement, adoption assistance, pet insurance, PTO and holiday pay and many more! Visit our career page to see them all www.rayusradiology.com/careers.

EEO Statement

RAYUS Radiology is an EO Employer/Vets/Disabled.