Front Office Assistant Job Type: Front Office Assistant Location: Sandia Preparatory School

Sandia Prep; Albuquerque (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Sandia Preparatory School in Albuquerque, NM is seeking a Front Office Assistant to perform administrative front desk duties and support the Business Office. The role focuses on welcoming students, families, employees, and visitors, ensuring safety and smooth operations.

You will handle attendance, mail, supplies, transportation scheduling, bell programming, and light accounts tasks, with occasional evening hours and a reduced summer schedule.

Qualifications

• Knowledge of basic office administration and procedures.
• Experience with MS Word, Excel, Google Suite, and Adobe.
• Strong oral and written communication skills.
• Ability to work with multiple distractions and diverse stakeholders.

Responsibilities

• Greet and assist visitors; answer calls professionally.
• Record attendance and update tardies; notify parents as needed.
• Process mail and packages; order and inventory supplies.
• Schedule transportation and bus routes; coordinate with parents.
• Program school bell system and manage deposits and reports.
• Assist Business Office with scanning and accounts payable/receivable.
• Perform lunch duty occasionally.

Skills

Office administration

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Word

Excel

Google Suite

Adobe

Job description

Perform administrative front desk duties along with Business Office support functions. Primary focus is on creating positive interactions with current and prospective students, parents, employees, and other members of our wider community as well as assisting administration and security with ensuring students are safe and accounted for.

DUTIES AND RESPONSIBILITIES:

• Greet and assist all incoming visitors. Answer and direct incoming phone calls in a professional, friendly, and courteous manner.
• Record daily attendance in a computerized system. Update attendance in real time to reflect tardies, absences, early dismissals, field trips, on campus events, etc. Contact parent/guardian in the event of student absences.
• Process all incoming mail and packages.
• Order school supplies for faculty and staff and maintain adequate inventory of general office supplies.
• Schedule transportation for all school related trips using internal buses as well as external bus rentals.
• Schedule and maintain records of students on daily bus routes. Communicate with parents regarding bus route interest, registration, and payment.
• Assist security and maintenance staff with communication needs.
• Responsible for programming of the school bell system for the school day as well as special days and schedules and making changes as needed.
• Deposit checks online for the Business Office and maintain records of incoming checks and cash.
• Assist the Business Office with scanning documents for Accounts Payable and generating reports for Accounts Receivable.
• Perform lunch duty occasionally.

The duties listed above are intended to provide a general overview of the Front Office Assistant position. Since this position is a primary means of interaction between the school and our constituents, the Front Office Assistant should have a pleasant demeanor and an outgoing personality. The successful applicant will be required to pass a background check. Occasional evening or weekend hours may be required with advanced notice. This position has a reduced work schedule during the summer. Other duties may be assigned as deemed necessary.

MINIMUM QUALIFICATIONS:

Knowledge of basic office administration and procedures is essential, as well as computer software experience to include but not limited to Microsoft Word, Excel, Google Suite, and Adobe. Successful applicants will be able to demonstrate effective communication skills, both oral and written. The ability to work efficiently with multiple distractions during the day, and with a wide constituency is required.

Physical Demands:

While performing the duties of the Front Office Assistant, employees are required to sit, stand, and talk, in person and by telephone. Repetitive hand motion, operation of standard office equipment, reaching with hands and arms, and the ability to lift up to 20 pounds will be expected of the successful candidate.

PRIVATE, INDEPENDENT COLLEGE PREP SCHOOL FOR GRADES 6 - 12.
SERVING FAMILIES IN A SAFE, COMFORTABLE, AND HEALTHY LEARNING ENVIRONMENT NESTLED
WITHIN A32 ACRE CAMPUS LOCATED IN ALBUQUERQUE, NEW MEXICO

Non-discriminatory Policy: Sandia Preparatory School shall admit students of any race, color, national origin, religion, gender, gender identity or expression, or sexual orientation to all the rights,
privileges, programs, and activities generally accorded or made available to students at the school. It shall not discriminate on the basis of race, color, national origin, religion,
gender, gender identity or expression, or sexual orientation in the administration ofits educational policies, admissions policies, financial aid and loan programs, and other school-administered programs.