Preschool Center Program Assistant

Hire Up Recruiting; Gallup (NM); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Retirement Plan

Sick Leave

Paid Time Off

Child-Enrollment Discount

Continuing Education Assistance

Professional Development Assistance

Job summary

Hire Up Recruiting is seeking a Center Program Assistant for a premier early learning center in Gallup, NM. You will greet families, manage enrollment paperwork, and support daily preschool operations while collaborating with leadership and staff.

The role is full-time, Monday–Friday, year-round, with responsibilities including attendance tracking, records maintenance, and effective communication with families.

Qualifications

• High School Diploma required.
• Demonstrated clerical or office experience in a busy, service-oriented setting.
• Strong skills in scheduling, data entry and professional communication.
• Ability to maintain confidentiality and follow procedures.

Responsibilities

• Greet families daily and manage front-office operations.
• Support enrollment, attendance tracking, and student records.
• Respond to phones and emails; direct inquiries appropriately.
• Coordinate enrollment paperwork and licensing documentation.
• Assist with events and maintain positive school culture.

Skills

Clerical experience

Data entry

Scheduling

Communication

Customer service

Confidentiality

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Your interest in this position and application is very important to us. We will respond to your application within one business day.

Our client is looking for a friendly, professional, organized, and self-motivated Center Program Assistant for their premier early learning center in Gallup, NM. This role will be integral in performing enrollment and student file management duties, in addition to being the face of the school - answering phones, greeting families, and providing support to the leadership team/faculty in their daily routines.

• This is a Direct Hire position with the school
• Full-Time; Monday-Friday; year-round employment

Salary

• $18.00-$20.00/hour pending education, certifications, and professional Early Childhood Education experience

Full-Time Benefits

• Health, Dental, and Vision Insurance
• Retirement Plan
• Sick Leave
• Paid Time Off
• Child-Enrollment Discount
• Continuing Education Assistance
• Professional Development Assistance

Job Responsibilities

• Greet parents, guardians, and children daily, creating a welcoming and professional front-office environment
• Support daily preschool operations, including scheduling, attendance tracking, and maintaining student records
• Communicate effectively with families regarding schedules, updates, and general inquiries
• Manage front desk responsibilities such as answering phones, responding to emails, and directing inquiries appropriately
• Coordinate enrollment paperwork, student files, and compliance documentation
• Help maintain licensing and health/safety standards throughout the facility
• Assist with event planning and execution for school activities, parent meetings, and special programs
• Collaborate with staff and leadership to ensure smooth day-to-day operations and positive school culture

Requirements

• REQUIRED Education: High School Diploma
• REQUIRED Experience: Demonstrated clerical or office experience in a busy, service-oriented setting, including records management, scheduling, data entry, and professional communication. Strong computer skills with email, word processing, spreadsheets, shared calendars, and the ability to learn agency systems. Ability to organize competing tasks, meet deadlines, maintain accuracy, and communicate clearly with people in different roles. Ability to maintain confidentiality, work collaboratively, respond calmly to interruptions, and follow established procedures and supervision. Ability to satisfy applicable background-check and employment requirements before and during service.
• PREFERRED Experience: At least 1-year of teaching experience and 1-year of administrative experience working in a licensed Early Childhood Education facility with students 5-years-old and younger
• Mustbe able to lift up to 50 lbs. in connection with the handling of children for the facilitation of programs, child safety, and potential emergency situations
• Mustmeet background check eligibility

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

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