Front Office Assistant

Zanes Law; Tucson (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Profit sharing

Vision insurance

401(k)

Dental insurance

Job summary

Zanes Law is seeking a Front Desk Assistant to join our team on-site in Tucson, AZ. The role emphasizes greeting clients, managing the lobby, and assisting staff with meetings and paperwork, with a focus on exceptional customer service and accuracy.

The successful candidate will be organized, detail-oriented, and able to handle a busy schedule while maintaining a professional, welcoming atmosphere for clients and visitors.

Qualifications

• 1 year of professional office experience.
• High school diploma or GED; college degree or enrollment preferred.
• Knowledge of Office 365.
• Excellent oral communication skills and an outgoing personality.
• Ability to adapt in a fast-paced environment and handle multiple priorities.
• Elevated level of quality and accuracy with obtaining and documenting information.

Responsibilities

• Greet and welcome clients, employees, and visitors to the office, creating a professional and friendly atmosphere.
• Oversee inventory of office supplies and restock items as needed.
• Maintain office clean and tidy: lobby, conference rooms, kitchen, copy room, etc.
• Monitor and process incoming/outgoing mail, including printing and mailing legal documents.
• Assist staff in preparing conference rooms for meetings and interviews.
• Answer questions from clients and visitors to ensure they receive the help they need.
• Monitor and process faxes and other correspondence between offices.
• Assist with occasional duties outside of the office, such as going to the post office, courthouse, or any other necessary office errands.
• Verify case file billings and assist clients with filling out paperwork and scanning documents.
• Closing of client files via our case management software, Filevine.
• Perform other duties as assigned by management.

Skills

Oral communication

Outgoing personality

Multitasking

Education

High school diploma or GED

College degree or enrollment preferred

Tools

Office 365

Job description

Benefits

• Health insurance
• Paid time off
• Profit sharing
• Vision insurance
• 401(k)
• Dental insurance

Zanes Law, a dynamic law firm, is seeking a Front Desk Assistant to join our amazing team. We are looking for an individual with a passion for delivering exceptional customer service and a commitment to excellence. The successful candidate will be organized, detail-oriented, self-motivated, and possess effective communication skills. This is a full-time on-site position, Monday through Friday, from 8:00 am to 5:00 pm located at 4580 E Grant Rd, Tucson, AZ.

Responsibilities

• Greet and welcome clients, employees, and visitors to the office, creating a professional and friendly atmosphere
• Oversee inventory of office supplies and restock items as needed
• Maintain office clean and tidy: lobby, conference rooms, kitchen, copy room, etc.
• Monitor and process incoming/outgoing mail, including printing and mailing legal documents
• Assist staff in preparing conference rooms for meetings and interviews
• Answer questions from clients and visitors to ensure they receive the help they need
• Monitor and process faxes and other correspondence between offices
• Assist with occasional duties outside of the office, such as going to the post office, courthouse, or any other necessary office errands
• Verify case file billings and assist clients with filling out paperwork and scanning documents
• Closing of client files via our case management software, Filevine
• Perform other duties as assigned by management

Requirements

• 1 year of professional office experience
• High school diploma or GED required; college degree or enrollment in a current program preferred
• Know computer software including Office 365
• Excellent oral communication skills and an outgoing personality
• Ability to adapt in a fast-paced environment and handle multiple priorities
• Elevated level of quality and accuracy with obtaining and documenting information}