Front Office Assistant

Columbia Pain Management; Portland, Beaverton (OR, OR); On-site; USD 34,000 - 42,000; Full time

Job summary

Columbia Pain Management in Beaverton, OR is seeking a Front Office Assistant for our medical clinic who welcomes patients, schedules appointments in our EMR, answers phones and handles payments while keeping the waiting area organized.

You will support multiple tasks in a busy clinic, translate for Spanish-speaking patients when needed, and maintain accurate demographic data and documentation for staff and providers.

Qualifications

• Exceptional customer service is required.
• 1–2 years of MS Office experience preferred.
• 1–2 years medical office and EMR experience preferred.
• Strong communication and organization skills.

Responsibilities

• Greet patients and assist with scheduling, answer phones and handle payments.
• Document patient interactions in EMR and forward to appropriate staff.
• Verify and update patient demographics; inform billing if needed.
• Process and distribute mail, prepare end-of-day deposits, and maintain a clean work area.
• Coordinate translation for Spanish-speaking patients when necessary.

Skills

Exceptional customer service

MS Office proficiency

Medical office experience

EMR knowledge

Communication

Task prioritization

Tools

Electronic Health Records

Job description

Job DetailsJob Location: Beaverton - Portland, OR 97225

WHO YOU ARE:

We are currently seeking a Front Office Assistant for our Medical Clinic who is passionate about alleviating suffering, enhancing health, and improving our patients' quality of life. You will be responsible for greeting and assisting patients and visitors, scheduling appointments using our electronic medical record system, answering phones, and assuring that our customers receive exceptional service. If you’re a candidate who shares our vision of putting patients first in everything you do, and who is passionate about helping people lead their best possible lives, then we look forward to meeting and talking with you.

POSITION/RESPONSIBILITIES:

• Greet and assist patients and visitors with scheduling appointments, answer phones and other administrative support and paperwork, including collecting payments
• Answer telephone courteously and promptly, providing appropriate information, taking messages, referring calls to other office staff when necessary
• Document patient interactions in EMR (electronic medical record) and forward to correct staff member or provider
• Verify and update patient demographic information. Advise billing staff if necessary
• Process patient correspondence (new patient paperwork, denial, dismissal, etc)
• Process patient missed appointments by rescheduling or documenting absence
• Request medical records from physicians and other medical facilities as necessary
• Process incoming faxes.
• Process payments (cash/check/credit card).
• Prepare end of day deposits (cash/check/credit card).
• Process and distribute office mail.
• Maintain a clean and organized work area and patient waiting area.
• Ability to handle a variety of tasks simultaneously.
• Prioritize tasks efficiently while considering the overall office workload.
• Coordinate translation for Spanish speaking patients when necessary

QualificationsQUALIFICATIONS/ATTRIBUTES:

• Exceptional customer service skills
• Proficiency in Microsoft Office: 1-2 years (preferred)
• Medical office experience: 1-2 years (preferred)
• Electronic Health Records: 1-2 years (preferred)
• Personable and well spoken with a high relationship IQ.
• Ability to communicate effectively with all clinic staff, including patients, fellow employees and managers.
• Strong ability to prioritize and organize tasks efficiently.
• Strong attention to detail.
• Ability to stay focused in a busy environment and handle distractions well
• Embrace new challenges with positive attitude
• Reliable (you enjoy coming to work every day!)