Front Office Assistant

Alphabe Insight Inc; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary package

Professional growth opportunities

Collaborative work environment

Mentorship

Exposure to diverse projects

Job summary

Consider Posh Pro is seeking a dedicated Front Office Assistant to be the first contact for visitors and clients, delivering professional hospitality and smooth front desk operations.

You will manage calls, emails, scheduling, and provide general administrative support, while maintaining accurate records, handling mail, and assisting with data entry and photocopying. This role offers a collaborative environment and opportunities for growth.

Qualifications

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a front office assistant, receptionist, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency with MS Office (Word, Excel, Outlook) and basic office equipment.

Responsibilities

• Greet and welcome visitors with a professional and friendly attitude.
• Manage incoming calls, emails, and correspondence promptly and efficiently.
• Schedule and coordinate appointments and meetings for staff members.
• Maintain and update front office records, files, and databases accurately.
• Handle incoming and outgoing mail and courier services.
• Assist with administrative tasks such as data entry, filing, and photocopying.

Skills

Reception experience

Verbal communication

Written communication

Multitasking

Education

High school diploma or equivalent

Office administration qualifications

Tools

MS Office

Job description

At Consider Posh Pro, we’ve got a knack for turning dull moments into dazzling opportunities. We’re the ones who add a splash of color to the black and white world of sales. How do we do it? Well, it’s a bit of magic mixed with a whole lot of hustle.

Job Description

Job Description :We are seeking a dedicated and personable Front Office Assistant to join our dynamic team. In this role, you will be the first point of contact for visitors and clients, embodying the professionalism and hospitality that our organization is known for. Your responsibilities will include managing front desk activities, handling telephone calls, scheduling appointments, and providing general administrative support.

Responsibilities:

• Greet and welcome visitors with a professional and friendly attitude.
• Manage incoming calls, emails, and correspondence promptly and efficiently.
• Schedule and coordinate appointments and meetings for staff members.
• Maintain and update front office records, files, and databases accurately.
• Handle incoming and outgoing mail and courier services.
• Assist with administrative tasks such as data entry, filing, and photocopying.

Qualifications

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a front office assistant, receptionist, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency with MS Office (Word, Excel, Outlook) and basic office equipment.

Additional Information

• Competitive salary package
• Opportunities for professional growth and career advancement
• Collaborative and innovative work environment
• Skill development through hands-on experience and mentorship
• Exposure to diverse projects and industry-leading clients

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